Job Description

About Mathmos

Mathmos is a pioneering British lighting company, famous for inventing and manufacturing the original lava lamp and a range of innovative lighting products. Based in Poole, Dorset, we combine heritage and craftsmanship with modern production to deliver high-quality, design-led products made in Britain.

We're looking for a

highly organised Operations Administrator

to support our busy operations team. This is a key role ensuring smooth coordination between supply chain, production, and internal departments -- keeping our ERP system and documentation accurate, up to date, and reliable.

The Role

As an

Operations Administrator

, you'll be at the heart of our operational processes, ensuring everything runs efficiently behind the scenes. You'll take responsibility for ERP data accuracy, supplier communication, and the integrity of all purchase and stock records.

If you thrive in a fast-paced environment, enjoy working with data and systems, and have a sharp eye for detail, this role offers a great opportunity to make a real impact within a growing British manufacturing business.

Key Responsibilities

Create and process purchase orders monthly, ensuring all data is correctly entered and maintained in the ERP system. Communicate weekly with suppliers to confirm and update delivery schedules, reflecting all changes in the ERP. Book inbound deliveries promptly into the ERP system on the day of receipt to maintain real-time stock accuracy. Verify goods received against purchase orders and resolve discrepancies swiftly and accurately. Maintain and organise all delivery notes, invoices, and purchase records for full traceability and compliance. Manage product returns, ensuring the correct documentation is completed and tracked to resolution. Support the operations team with data reporting, record keeping, and general administrative tasks. Order and maintain office consumables and shared supplies to support smooth daily operations.

Essential Skills & Experience

Strong ERP system experience

(such as SAP, Sage, or similar) -- able to enter, track, and manage complex data accurately.

Advanced Microsoft Excel skills

including use of formulas, data validation, and spreadsheet management for reporting and tracking. Previous experience in an

operations, production, logistics, or supply chain

administrative role. Excellent organisational skills and attention to detail. Clear written and verbal communication, with confidence liaising across departments and suppliers. Ability to prioritise tasks and manage deadlines effectively.

Why Join Mathmos

Work for a renowned British design and manufacturing brand. Friendly, supportive team environment. Competitive salary and benefits package. On-site parking and convenient Poole location. Training and development opportunities to build your career in operations.

Benefits

Yearly bonus Company pension Employee discount On-site parking Monday-Friday, no weekends
Job Type: Full-time

Pay: 30,000.00-35,000.00 per year

Application question(s):

Do you have experience managing an ERP system? Are you available to start immediately?
Work Location: In person