Job Description

Who we are in a nutshell.

At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. This means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people.



With safety our number one priority, it's no surprise that our Electrical division is all about electrical safety. We're experts in this field, carrying out hundreds of essential Electrical Installation Condition Report (EICR's) and other critical inspections for our customers every single day. What's more, we are a leading specialist Electric Vehicle (EV) charging solutions provider, not only managing the end-to-end installation, but the ongoing routine safety examinations.

What will you be doing?

As a key member of our operations team and reporting to the Head of Customer and Operations, the

Operations Administrator

will work with our job planning system to create and distribute sales invoices for customers for completed jobs in order to deliver the highest quality service. You will also be part of our reporting team responsible for preparing and formatting client reports, ensuring they meet company standards for presentation and branding. Duties include finalising PDF reports, uploading them to the internal system and distributing to clients in a timely and professional manner.



You will:


Work with our job planning system to create and distribute sales invoices for customers for completed jobs Work with other departments to complete sales documentation Create and send sales invoices Post sales invoices to the Xero accounts system Work with the wider finance team and internal teams to prioritise and organise workload when required Prepare and format client-facing reports to meet professional presentation standards Create and update front covers for PDF reports to ensure brand consistency Review and finalise reports to ensure accuracy, clarity, and suitability for clients Upload completed reports onto the internal system for tracking and storage Distribute finalised reports to clients in a timely and professional manner

As part of our team, you will get:

A starting salary of 25,000 Monthly bonus (totalling up to approx. 2000 per annum) Company Pension Scheme Annual salary review 20 days annual leave (increasing by 1 day with each year of service up to 25 days) plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our holiday buy scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Company wide volunteering scheme Fundraising support for your chosen charity

To join our team, you will need:

Previous experience in an administration role dealing with numerical data Strong IT skills and the ability to use finance systems, Microsoft Excel and Word confidently Strong organisation skills with the ability to multi-task and prioritise workloads under pressure to meet deadlines An aptitude for financial processes and ability to learn swiftly Have excellent attention to detail and a methodical approach to working Self-motivated, proactive and driven to deliver The ability to work independently and as part of a team Excellent communication skills with the ability to build strong internal relationships with finance and non-finance colleagues Have lots of enthusiasm to consistently deliver a refreshing customer experience Reliability and dependability is essential

Ideally you will also have:


Experience using Xero (desirable but not essential) Relevant administration or business-related qualification e.g., Level 2/3 in Business Administration (desirable)

We want you to be you

Our focus on diversity, equality and inclusion is here to stay.



Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple.



What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant.

Go for it!

Research suggests that some people tend to only apply for roles if they meet

all

requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for.



To apply for this role, simply click 'Apply'. We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process.

BES Group, where our people and our customers come before everything else.