Job Description

London Apostille Services Ltd is a trusted, client-focused agency specialising in apostille and document legalisation services.

We help individuals and corporate clients navigate the complexities of getting UK documents officially recognised for international use.

We pride ourselves on our meticulous attention to detail, efficiency, and exceptional customer service. As a growing business, we are looking for a cornerstone member to learn the business from the ground up and grow with us into a leadership role.

Key Responsibilities

Manage the entire document legalisation process for our clients, from initial enquiry to final dispatch. Meticulously check client documents for accuracy and compliance with the requirements of the Foreign, Commonwealth & Development Office (FCDO), embassies, and consulates. Serve as the main point of contact for clients, providing clear updates and guidance via email and phone. Liaise professionally with solicitors, notaries, government bodies, and translation services. Prepare and submit applications accurately and within tight deadlines. Manage invoicing, payments, and the secure dispatch of documents via post and couriers. Maintain precise and organised records in our internal systems. Contribute to improving our processes to increase efficiency and enhance client satisfaction.
We are looking for someone with ambition, drive, and an exceptional work ethic. While direct experience in the apostille industry is a bonus, your personal attributes are what matter most.

Extraordinary Attention to Detail:

You are the type of person who double-checks everything and takes immense pride in getting it right the first time. In our business, small errors can cause major delays.

Proactive and Takes Ownership:

You don't wait to be told what to do. You see a task that needs doing and you take initiative. You treat the business's success as your own.

A Natural Problem-Solver:

When faced with a challenge, your first instinct is to find a solution. You remain calm and professional under pressure.

Ambitious and Eager to Learn:

You are genuinely excited by the prospect of learning a business inside and out and are motivated by the opportunity to advance into a management role.

Highly Organised:

You can juggle multiple clients and deadlines simultaneously without letting anything slip through the cracks.

Excellent Communicator:

You can write clear, professional emails and speak confidently with clients and officials.

Trustworthy and Discreet:

You understand the importance of handling sensitive and confidential documents with the utmost integrity.

Required Skills & Qualifications

Proven experience in an administrative or operations role where attention to detail was critical. Exceptional command of the English language (both written and verbal). Proficient in using the MS Office Suite (Word, Excel, Outlook) and comfortable learning new software. Minimum A-Level education or equivalent. A university degree is advantageous but not essential.

What We Offer

A competitive salary A clear and structured career path to a management position. Comprehensive one-on-one training in all aspects of the apostille and legalisation industry. A friendly and supportive work environment where your contribution is vital and valued. Company pension scheme. Private health insurance scheme
If you are a highly organised, driven, and ambitious individual ready to commit to a rewarding career, we strongly encourage you to apply.

To Apply:

Please submit your CV and a brief cover letter explaining why you believe you are the right person for this role and its long-term opportunity.

Job Type: Full-time

Pay: 28,000.00-35,000.00 per year

Schedule:

Monday to Friday
Work Location: In person

Application deadline: 25/08/2025
Reference ID: LAS MGR
Expected start date: 25/08/2025