Job Description

Overview:

Join Expleo UK as Our Office & Facilities Coordinator!

Are you the go-to person who keeps everything running smoothly? At Expleo UK, we're looking for a proactive and organised Office & Facilities Coordinator to be the heartbeat of our Belfast office. From managing supplies and post to supporting events and senior leadership, this is a dynamic role where no two days are the same.
If you thrive in a fast-paced environment, love keeping things in order, and enjoy being the friendly face of the office, we'd love to hear from you!

What's in It for You?

Be the Backbone of the Office

- Your work keeps our teams productive and our space welcoming

Collaborative Culture

- Work closely with senior management, HR, and operations teams

Variety & Impact

- From travel support to health & safety, your role touches every part of the business

Career Growth

- Opportunities to grow into facilities, operations, or executive support roles

Supportive Environment

- Join a team that values initiative, ownership, and continuous improvement

Responsibilities:
Manage and restock office supplies including stationery, cleaning materials, and consumables Liaise with building management and office teams for shredding, storage, and disposal Handle incoming/outgoing post, deliveries, and courier collections (e.g. laptops) Oversee building access and desk allocation for employees and visitors Book meeting rooms and support internal/external events coordination Answer office landline and direct calls professionally Raise purchase orders and process invoice payments Support travel arrangements and logistics for staff Assist with health and safety compliance and reporting Maintain intranet pages related to office operations Support office inductions for new joiners Provide general support to senior management and leadership teams

Qualifications:
No formal degree required - we value experience and attitude Health & Safety or Facilities Management certifications are a plus

Essential skills:
Office coordination, facilities, or administrative support Strong organisational skills and attention to detail Excellent communication and interpersonal abilities Comfortable using Microsoft Office Suite (Outlook, Excel, Teams) Experience with purchase orders and basic finance processes Ability to multitask and prioritise in a busy environment

Experience:
Experience supporting health & safety or travel logistics Familiarity with intranet content management or SharePoint Previous experience in a tech or consulting environment Knowledge of courier systems or building access tools

Benefits:
Collaborative working environment - we stand shoulder to shoulder with our clients and our peers through good times and challenges We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects Expleo Academy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses Competitive company benefits Always working as one team, our people are not afraid to think big and challenge the status quo

As a Disability Confident Committed Employer we have committed to:

+ Ensure our recruitment process is inclusive and accessible + Communicating and promoting vacancies
+ Offering an interview to disabled people who meet the minimum criteria for the job
+ Anticipating and providing reasonable adjustments as required
+ Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work at least one activity that will make a difference for disabled people


"We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age".

We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive