Job Description

Title:

Operations Coordinator

Location

: Head Office just outside Oxford and 2 days per week in Warehouse (Stanton Harcourt)

Basis

: Full Time

Reporting to:

Programme Manager

Start Date:

January 2026 (Flexible)

Hours

: Monday to Friday 9am-5pm, 1 hour unpaid lunch break. (35 Hours Per Week)

Except during Easter, Summer and October school holidays when hours will be 8am - 6pm

Salary:

24,000 per annum plus 1,500 annual loyalty bonus

About Us:

Ultimate Activity Camps are a leading provider of holiday childcare in the UK, creating lifelong memories through positive experiences. Our trusted holiday camps operate at over 40 independent schools across southern England, offering outstanding and safe childcare and activity experiences for children aged 4 to 14. From sports-specific and language programmes, to bushcraft, cookery, tech and multi-activity, our programmes are premium highquality and engaging.

Summary of Position:

The Operations Coordinator will be a key part of our Operations team, assisting in the preparation and delivery of our quality holiday programmes. Working closely with our Programme Manager, your role will include activity development, paperwork and equipment preparation, input into staff training, preparation of resources and supporting to get our camps ready to run.

This role plays a key part in the quality control and operational support our camps, to ensure that they are running successfully and that we are delivering the outstanding experience we promise our parents, children and host schools.

Duties and Responsibilities:

Activity Programme

Plan and create sport, play and creative activity resources for our programmes, ensuring fun activities are on offer every day at every location, that fit within the regulatory framework.

For our shorter seasons, create weekly timetables using our timetable builder programme, in longer seasons, support temporary head office staff in the creation of timetables

Develop activity training resources and research new training activities

Support with kit preparation and maintenance across all programmes
Prepare essential on camp documents through black boxes and Google drive, for both Ultimate Activity & Ultimate Survival Programmes.

Support the Programme Manager to develop new Ultimate programmes

Yearly, alongside the Operations and Training Manager, review of the Ultimate Activity Programme, considering stakeholder feedback, providing suggestions for changes/improvements.

Camp Operations

Support the Warehouse & Equipment Manager with the preparation, packing and counting of kit, for all programmes

Lead the preparation and updates of camp paperwork and support with the preparation of camp tablets and mobile phones.

Lead & support with camp inductions and pack downs

Support the Operations & Training manager with the planning and delivery of staff training

Prepare resources and equipment ahead of staff training

Provide operational and logistical support to other Ultimate programmes as required

Visit, monitor and support our onsite teams to ensure high standards of both pastoral care and quality activities are being met

During seasons, act as a Regional Operations Contact for camp managers, providing support where necessary

Ensure the Operations Team are informed of any problems on camp involving any aspect of camp, staff and our host schools
Post season, lead organisation of camp paperwork, archiving and shredding

Support the yearly review of accidents using the accident tracker

Work with the operations team to update on camp risk assessments for activities and procedures

Driving (using company or hired vehicles):

? Deliver equipment, paperwork and resources to camps, using both hired cars and vans (If age appropriate)

Other:

Attend and support marketing activities including event work.

Support the other areas of the business where necessary/requested

Support the Operations & Training Manager and the Programme manager with ad hoc operational work where needed.

Essential Requirements

:

? Strong organisation and communication skills, candidates must be confident in their ability to support staff, and lead activities, communicate with children, host schools and parents.

? Good time management and planning skills.

? Be highly organised with an excellent attention to detail

? Be able to manage multiple workloads, react, and prioritise accordingly

? A pro-active team player, able to adapt to dynamic situations and challenges on camp.

? Full, clean driving licence with access to a car (hire cars provided during holiday periods)

Desirable Requirements:

Previous Camp or Holiday Programme experience

An understanding of Ofsted and Safeguarding Regulations

Benefits

? Generous holiday allowance: up to 35 days plus bank holidays annually, plus time in lieu for occasional weekend work

? CPD and training opportunities through the company and Dukes Education

? Free onsite parking

? Regular company socials

? Company pension scheme

? Part of a highly respected organisation: As part of Dukes Education Ltd, Ultimate Activity Company Ltd staff reap the benefits of being part of a highly successful and respected educational group.

? Free Employee Assistance Programme

Job Types: Full-time, Permanent

Pay: 24,000.00 per year

Benefits:

Additional leave Company events Company pension Health & wellbeing programme On-site parking
Ability to commute/relocate:

Oxford OX2 9LU: reliably commute or plan to relocate before starting work (preferred)
Experience:

Childrens Holiday Camp : 1 year (preferred)
Licence/Certification:

Drivers License (required)
Work Location: In person