Job Description

Operations Coordinator

Rusper Primary School, West Sussex

Part of Bohunt Education Trust (BET)

Start date:

23/02/2026 (or sooner by negotiation)

Salary:

Grade 4A - 27,780 (22,524 pro rata)

Contract:

Part-time with flexibility: 30 hours per week, with choice over specific work times, permanent

Inspire. Lead. Make a difference every day.

Rusper Primary School is a small, friendly village school with a big heart and a strong sense of community. We are proud to be part of the

Bohunt Education Trust

, a forward-thinking trust that shares our commitment to innovation, inclusion, and excellence.

We are seeking a

dedicated and dynamic Operations Coordinator

to join our school and work closely with our team to continue developing our happy, high-achieving community. This is an exciting opportunity for an enthusiastic person who is passionate about primary education, values teamwork, and believes every child deserves to thrive.

About the role

As Operations Coordinator, you will:

? Lead by example as an outstanding team member and role model.

? Deliver high standards of support functions for pupils and employees in all non-teaching areas of the school's operation, including reception, and site.

? Manage the H&S and premises compliance.

? Responsibility for procurement and the day-to-day management of the school fund, with support and oversight from the Trust's central finance team

About you

You will be:

? A keen interest in the delivery of high-quality services in a school environment

? Proven success in the management of an excellent support function within a school or organisation.

? Experience of motivating staff and developing team members to achieve good customer service.

? Excellent planning, organisational and time management skills.

? Demonstrable success at developing and implementing continuous improvements.

? An ability to problem solve and willingness to get involved in everything that comes with the exciting and fulfilling day to day function of a primary school.

This role offers the chance to make a real impact on children's experiences of school -- with the support of a caring team and a progressive Trust network.

Why join us?

At Rusper and across Bohunt Education Trust, you will benefit from:

? A supportive, collaborative leadership network.

? Ongoing professional development through the Trust's leadership and learning programs.

? A culture that values wellbeing, creativity, and professional support.

? The opportunity to shape the future of a small, growing school at the heart of its community.

How to apply

For more information, to get an application form, or to arrange a visit to the school, please contact

office@rusper.w-sussex.sch.uk

To apply, please complete the

Bohunt Education Trust application form

and submit it to

bursar@rusper.w-sussex.sch.uk

by

29th January 2026.

Start date:

23rd February 2026 (or sooner by negotiation)

Rusper Primary School and Bohunt Education Trust are committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. The successful candidate will be subject to an enhanced DBS check and satisfactory references.

JOB DESCRIPTION

Job Title:

Operations Coordinator

Responsible to:

Headteacher

Main Duties

? Legal Compliance for H&S

? Procurement

? Human Resources

? Premises Management

Finance

? Oversee all aspects of purchase orders, invoices etc and in a timely manner

? To monitor expenditure and income against the budget on a regular basis and liaise with the Headteacher.

? Monitor & manage stock within an agreed budget, cataloguing resources & undertaking audits as required.

? Assist the Trust Finance Department in ensuring compliance for annual audits

? Ensure compliance with the financial requirements of the Financial Academies Handbook, EFA regulations, HMRC and Charities Commission

? To administer the school's voluntary funds, ensuring that accounts are prepared and audited annually

? To review contracts and ensure best value of money is obtained

? To be responsible for ordering goods and services, in line with Standing Orders and Financial Regulations

? To provide benchmarking data to the Headteacher and BET

? To provide financial information for the preparation of the required data for statutory reporting such as Pupil Premium and Sports Grants

? To be the point of contact for all financial matters in the school

? Supporting the Internal Audit Committee if requested

Premises and Health & Safety

To be responsible for the overall management and maintenance of the buildings and grounds of the school, To ensure records relating to statutory monitoring of premises functions are maintained including the asbestos register, water quality, fire alarm and emergency lighting testing To ensure the school's fire procedures are up to date and meet legislative requirements To be responsible for ensuring that the security of the building is maintained at all times To liaise with the Bohunt Premises Team regarding day to day maintenance issues To strategically plan a programme of building maintenance and repair/improvement To review, monitor and implement the school's Health and Safety policy, including the maintenance of Risk Assessments To implement systems for the effective monitoring, measuring and reporting of Health and Safety issues To undertake Health and Safety Audits on a regular basis in liaison with the Caretaker and other relevant staff, reporting any major issues to the Headteacher and Governors

HR

To be responsible for all personnel administration, appointments and resignations

To assist the Headteacher in the process of staff appointments including recruitment checks and induction records

Ensuring that the Single Central Record is maintained

Ensure that all legal processes are followed at all times

To carry out staff induction for office and school support staff

To provide advice on personnel matters to staff and management on pay, contract related issues and staff policies

To maintain accurate personnel records, including staff contracts, staff sickness and other absences

To be the point of contact with the Trust and other agencies with regard to staffing matters, and prepare required staffing returns to the LEA

To maintain training records, and book courses as required

Administration & Safeguarding

? Manage records, information & data, producing analysis & reports.

? Ensure the efficient and effective use of the school assets including buildings and equipment.

? Undertake other such duties as reasonably assigned by line management

? Responsible for ensuring enquiries are dealt with expediently and efficiently.

? To work as part of the administrative team to ensure that the school's admin function is operated to the highest possible standards

? To ensure that all procedural, legal and health and safety requirements are met within the school administration function, including appropriate record keeping, complying with data protection and other legislative requirements

? To maintain an asset register, ensuring that the inventory of all equipment is kept up to date

? To support all aspects of school life, including the core values of the school

(This list is not exhaustive, and other reasonable duties may be required by the line manager)

PERSON SPECIFICATION

Experience required

Essential

? Proven success in the management of excellent administrative, technical, clerical and customer service support functions in a fast-paced environment

? Experience of delegating to and motivating staff

? Experience of working effectively with a wide range of external partners and agencies

Desirable

? Experience of dealing with and managing enquiries from parents, public and staff.

? Experience of making changes to continuously make improvements.

? Experience of budgetary management and control

? Successful and relevant leadership experience

? An understanding of school management issues and the role of the Governing Body.

Skills

Essential

? Exceptional planning and organisational skills including managing deadlines

? Excellent written and verbal communication

? Highly developed interpersonal skills

? Strong customer service skills

? An ability to use initiative and prioritise work

? Being accurate and well organised in approach to work

? Skills and confidence to coach and mentor staff and tackle underperformance

? Good attention to detail

? Excellent time management skills

? Ability to work under pressure while remaining calm

? GSOH

Desirable

? An ability to analyse data and evidence of higher-level IT skills (particularly MS Office)

? An ability to keep abreast of and interpret legislation and regulations

? Ability to negotiate and influence

Job Type: Part-time

Pay: 22,524.00 per year

Expected hours: 30 per week

Work Location: In person

Expected start date: 23/02/2026