Job Description

Operations Coordinator | Southampton | Permanent
Salary: 25,771
Shifts: Monday to Friday, flexible shifts between 7 am to 7 pm.
Hours: 40 hours
Benefits and perks:

• An impressive holiday allowance that rises in line with your years of service.
• Additional day off for your birthday so you can celebrate in style.
• Death in Service allowance to ensure your loved ones are provided for in the event of tragedy.
• Spend those crucial moments with your new-born baby with our enhanced Maternity and Paternity leave.
• Complimentary day of annual leave to cherish unmissable family moments - could be graduation, first day of school.
• Look after your wellbeing with access to a health and wellness program.
• Make the most of 'Medicash Perks at Work' - a tool for CitySprint colleagues to enjoy a variety of high-street discounts and rewards.
• Our ride to work scheme means you can keep fit while saving money - what's not to like?

CitySprint is on a Fast track to become the UK's leading courier services provider, with current market domination of the Same day service areas already.
Through regular investment in our people, our service offering and our customer proposition, we are paving the way for courier services to be more intuitive, more capable, and more responsive to our customers' needs than ever before!
Being this awesome takes a lot of hard work and commitment to our company values and vision. So naturally we need to secure top-notch Operations Coordinator to ensure we continue growing and improving every day.
This is where YOU come in!
CitySprint have an exciting opportunity for an Operations Coordinator in our Southampton office.
We are looking for a superstar who enjoys coordinating the activities and efforts of teams to ensure a streamlined and efficient Operation, resulting in excellent service for our customers and colleagues.
In this role you will be building excellent working relationships with both staff and clients in the Service Centre and beyond and be the go to person who designs and delivers an effective operation with couriers and suppliers.
The main responsibilities within the Operations Coordinator role are:

• Answer phone lines promptly and professionally.
• Arrange relevant collections, transit routes and deliveries.
• Input event tracking for all bookings and in-transit consignments taken.
• Liaise with both Operations departments and where required Imports, to ensure any imports arrive back in line with correct SLA (transit time).
• Provide the Customer with updates on all exceptions or issues.
• Request and enter all POD's from relevant agents.
• Report all discrepancies to Managers.
• Provide quotes when requested to the relevant Customer.
• Monitor the emails for the Service Centre.
• Work with suppliers (agents) to deliver a seamless, high quality Customer Experience.

The ideal candidate will demonstrate the following:

• Have some experience in supporting the control with dispatching vehicle or allocating the vehicle.
• Treats people with respect under all circumstances.
• Responds promptly and appropriately to the needs of the customer and suppliers to ensure their requests for service and assistance are adhered.
• Ensure all jobs are collected and delivered with agreed timescales - Delivery by Time.
• Client operational queries are dealt with effectively and promptly and the client is made fully aware of the outcome.
• Being proactive in suggesting to your manager how we can improve our service delivery.
• Skilled listener, able to understand and empathise with Customers whilst understanding context and the Customer supplier relationship.
• Ability to self-motivate and work with the minimum of supervision.

If this Operations Coordinator role sounds like you, we really want to hear from you!
The successful candidate will be required to undergo a DBS check as part of the recruitment process. Conditional job offers are subject to a satisfactory DBS check.

Skills Required