Job Description

Job Summary

Purpose of the role:

You will manage the set-up of multiple teams of administration support for groups of local churches. This will include facilitating local decisions so each team accommodates local needs, while providing a core set of services to the churches in the group.

You will ensure that approximately 12 local administration teams are established, equipping them with best-practice systems, software, and procedures. These small teams--typically made up of part-time local staff supported by volunteers--will provide essential support services for up to 20 churches. You will ensure all teams are trained and resourced to operate efficiently and consistently using

standardised tools and processes.

You will be part of the Fit for Mission delivery team, and work closely with diocese colleagues, as well as local lay and clergy in change teams. You will join a supportive culture that values work-life balance, including flexible working.

Main Responsibilities:

Key tasks within this role will be to:

oFacilitate the decision-making process for the change teams to define their administrative needs and new parish admin team structure.

oManage the office set-up as defined locally (physical or remote offices), including recruitment/employment of the local operations and admin team

oEnsure that the new teams have systems, software and procedures that can be easily adopted so that the following can be efficiently managed throughout the new larger Parish:

- Buildings management (statutory works, routine maintenance and insurance)

- Funeral bookings

- Finance

- HR

- Safeguarding

- General administration including GDPR and data management (CMS)

- Comms, website and social media

Ensure that standard software is adopted effectively, including:
- Church Management Software including funerals - Churchsuite

- Financial Management Software including payroll - MyFundAccountingOnline

- Microsoft 365 / SharePoint

Ensure that training for parish teams is planned, available and delivered for all systems, software and procedures. Ensure documentation is produced to assist long term use. Ensure that all Diocesan Stewardship and Legacy standards/systems, HR documents and Standard Policies are incorporated into local Operations and Admin Services. Provide best-practice learning and audit across all the teams that have been set up, so that all benefit and improve from the work of others.
The post-holder will work closely with:

The new Support Services Manager in each location, progressively handing over start-up responsibilities to them as they come on board. Local church members and leaders (lay and ordained) Existing Operations and Support Services teams (currently in St Helens, Wigan and East Liverpool) Members of the Fit for Mission team, closely with; the Sub Committee Transition Coordinators, and the Systems Development Consultant, and Financial Systems Advisor, and members of the Right Buildings Team. Diocese teams, particularly the Resources Department.

Other responsibilities will include:

Working collaboratively with colleagues in the Projects team and across St James' House to share your expertise and support others You may be asked to undertake other project tasks of a similar nature.
Job Types: Full-time, Fixed term contract
Contract length: 30 months

Pay: 35,000.00-37,000.00 per year

Benefits:

Additional leave Company pension Discounted or free food Employee discount Flexitime Free parking Health & wellbeing programme On-site parking
Schedule:

Monday to Friday
Work Location: In person