Job Description

About the Role:

We are seeking a detail-oriented and numerically confident

Operations & Finance Analyst

to support the commercial and operational side of the business, with a strong emphasis on sales data, cost tracking, Excel reporting and operational coordination.

This role replaces a long-standing position and is suited to someone with an accounts, finance administration, purchasing, stock replenishment or analytical operations background. The role is ideal for someone who enjoys working with numbers, spreadsheets and structured data, while also supporting wider office and logistics administration.

You will work closely with the Managing Director / GM and act as a key link between Sales, Accounts, Logistics and Operations

Key Responsibilities

Sales & Financial Data Analysis (Core Focus)

Maintain accurate sales-related data including costs, margins, fees and supporting figures Prepare and maintain Excel-based reports and trackers for sales activity Support basic profitability and cost analysis (data preparation and validation) Track sales operations schedules, results and post-sales administration Ensure sales data is correctly recorded and communicated for invoicing and dispatch Maintain accurate stock tracking data for the site

Operations & Logistics Coordination

Coordinate shipping and container logistics with freight agents Track shipment costs, arrival dates and documentation Maintain organised records of logistics costs and supporting paperwork Communicate ETAs and required actions to internal teams and external partners

Office & Compliance Administration

Support office operational duties and file contracts (utilities, vehicles, lease, service agreements) Track renewal dates, costs and key compliance deadlines Produce routine compliance and Health & Safety reports

Accounts & Administrative Support

Support Accounts with accurate data entry and reconciliations (information flow only) Ensure cost data, invoices and supporting documentation are filed correctly Process sales orders accurately to enable invoicing

HR & Office Administration (Non-Decision Role)

Maintain holiday, absence and sickness records File HR documentation securely and confidentially Order approved office and workshop supplies and track deliveries

Skills & Experience Required

Strong Excel skills (confident with formulas, spreadsheets and numerical accuracy) Experience in an accounts, finance admin, operations analyst or analytical admin role Comfortable working with costs, figures and structured datasets Highly organised with excellent attention to detail Able to manage multiple recurring deadlines Confident communicator with internal teams and external suppliers

Highly Desirable

Exposure to fast-moving sales or trading environments Experience coordinating logistics or freight Familiarity with ERP or accounting systems (e.g. Odoo, Xero, Sage, SAP)

Personal Attributes

Methodical, analytical and process-driven Reliable and comfortable working independently and as part of a team Proactive in identifying data gaps or inconsistencies Professional and discreet with sensitive information

What We Offer

Full-time, stable role (Monday-Friday, 08:30-17:00) Salary of 28,000-32,000 per annum, depending on experience 28 days holiday per year (including bank holidays), increasing with service Contributory pension scheme Direct working relationship with senior management Opportunity to develop further into an operations or finance-focused role

Important note:

This role is analytical and administrative in nature and does not include decision-making authority over finance, HR or procurement.

About Us:

Hardlife (UK) Ltd is part of the international Hardlife Group, specialising in excavator attachments and other construction machinery since 2012. Based in Bletchley, Milton Keynes, the UK business operates as an independent entity within the wider group, supporting customers across the UK and Europe. The company focuses on supplying well-built, durable equipment with efficient turnaround times.

Job Type: Full-time

Pay: 28,000.00-32,000.00 per year

Benefits:

Company pension Life insurance On-site parking
Ability to commute/relocate:

Milton Keynes MK1 1LH: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person