Job Description

This is a development role suitable for an apprentice, providing the opportunity to gain skills and experience in operations and finance while completing an approved apprenticeship qualification. The post-holder will receive training and support to carry out a range of administrative and organisational duties.
If you are highly motivated, can work with initiative, have excellent communication & IT skills, the ability to work as part of a team, or autonomously then we would love to hear from you.
Main duties of the job
The Operations & Finance Apprentice will support the day-to-day running of the practice by assisting with administrative, operational, and financial tasks. This includes helping to process invoices, maintain records, support compliance activities, and contribute to reports and data management. Working alongside experienced staff, the apprentice will gain hands-on experience in business administration and finance while completing a recognised qualification.
About us
Newgate Medical Group (NMG) is a welcoming & busy single practice Primary Care Network (PCN) with over 30,000 patients. We are a large Practice. We have an established team of 9 GP Partners & a host of varied health professionals including pharmacists, nurses, ANP's, PA, Paramedics, Social Prescribing link workers, care co-ordinators & a large admin team. We offer a supportive team environment, training, pension and good holiday package for the right candidate.
We are a forward thinking, supportive Practice that embraces new ideas and innovation with the aim of producing better patient outcomes and efficient ways of working. Our dedicated team is crucial to the success of the Practice and the service it provides to our patient population. Ongoing rigorous processes of evaluation and review inform every aspect of the services we provide, within each department, to ensure our high standards never slip. We aim to provide a good work life balance, support our staff to develop, feel engaged and part of the Newgate Medical Group team.
This is an exciting time to join the team as we have plans to develop a new Health and Wellbeing Hub that will benefit residents and patients across the area whilst developing our team further.
Details
Date posted
23 October 2025
Pay scheme
Other
Salary
7.55 an hour UK's national minimum wage for apprentices
Contract
Apprenticeship
Duration
18 months
Working pattern
Full-time
Reference number
A1310-25-0003
Job locations
Health Centre
Newgate Street
Worksop
Notts
S80 1HP
Job description
Job responsibilities
Support day-to-day operational functions to ensure smooth running of the practice.
Assist with maintaining and updating operational logs, including contracts, service level agreements, insurance policies, and subscriptions.
Support compliance and regulatory submissions (e.g. CQC, NHS returns, business continuity planning) under supervision.
Learn to maintain effective filing and document management systems (electronic and paper).
Assist senior managers with collecting and preparing operational data for reports.
Learn to process and record invoices, receipts, and purchase orders in line with practice procedures.
Support the Finance Manager with basic finance tasks such as spreadsheet updates and monitoring budgets.
Assist with simple reconciliations and routine reporting under supervision.
Provide basic support with payroll administration and financial submissions under the guidance of the Finance Manager.
Assist with the management and application of clinical templates to ensure business continuity and patient care.
Provide frontline support to onsite clinical staff with template-related issues (with training).
Assist in liaising with third-party providers delivering clinical cover.
Support meeting preparation, including agendas, minutes, and follow-up actions.
Assist with facilities and estates management tasks (e.g. utilities, maintenance contracts, equipment servicing).
Contribute to business continuity updates and supporting documentation. Job description
Job responsibilities
Support day-to-day operational functions to ensure smooth running of the practice.
Assist with maintaining and updating operational logs, including contracts, service level agreements, insurance policies, and subscriptions.
Support compliance and regulatory submissions (e.g. CQC, NHS returns, business continuity planning) under supervision.
Learn to maintain effective filing and document management systems (electronic and paper).
Assist senior managers with collecting and preparing operational data for reports.
Learn to process and record invoices, receipts, and purchase orders in line with practice procedures.
Support the Finance Manager with basic finance tasks such as spreadsheet updates and monitoring budgets.
Assist with simple reconciliations and routine reporting under supervision.
Provide basic support with payroll administration and financial submissions under the guidance of the Finance Manager.
Assist with the management and application of clinical templates to ensure business continuity and patient care.
Provide frontline support to onsite clinical staff with template-related issues (with training).
Assist in liaising with third-party providers delivering clinical cover.
Support meeting preparation, including agendas, minutes, and follow-up actions.
Assist with facilities and estates management tasks (e.g. utilities, maintenance contracts, equipment servicing).
Contribute to business continuity updates and supporting documentation.
Person Specification
Qualifications
Essential

• GCSE Mathematics & English (Grade C/4 or above)

Desirable

• Business/administration qualification at level 2

Experience
Desirable

• Previous admin or customer service experience.
• Experience of working with data or financial information (can include university assignments or placements).
• Experience of supporting managers or projects.
• Experience of preparing reports or monitoring compliance.
• Experience of working in a healthcare or regulated environment.

Skills
Essential

• Strong IT skills, including MS Office & Outlook
• Proficient in using spreadsheets and databases
• Excellent written and verbal communication
• Able to maintain confidentiality and accuracy
• Effective organisation and time management skills
• Ability to adapt quickly and effectively to change in a fast-paced environment.

Desirable

• Analytical and problem-solving skills.
• Familiarity with NHS-specific systems
• Experience using finance systems.

Personal Qualities
Essential

• Motivated to learn and develop in operations/finance.
• Flexible and willing to support a variety of tasks
• Professional, reliable, and able to work with discretion.
• Confident to ask questions and seek guidance when needed.
• Resilient and able to work under pressure.

Person Specification
Qualifications
Essential

• GCSE Mathematics & English (Grade C/4 or above)

Desirable

• Business/administration qualification at level 2

Experience
Desirable

• Previous admin or customer service experience.
• Experience of working with data or financial information (can include university assignments or placements).
• Experience of supporting managers or projects.
• Experience of preparing reports or monitoring compliance.
• Experience of working in a healthcare or regulated environment.

Skills
Essential

• Strong IT skills, including MS Office & Outlook
• Proficient in using spreadsheets and databases
• Excellent written and verbal communication
• Able to maintain confidentiality and accuracy
• Effective organisation and time management skills
• Ability to adapt quickly and effectively to change in a fast-paced environment.

Desirable

• Analytical and problem-solving skills.
• Familiarity with NHS-specific systems
• Experience using finance systems.

Personal Qualities
Essential

• Motivated to learn and develop in operations/finance.
• Flexible and willing to support a variety of tasks
• Professional, reliable, and able to work with discretion.
• Confident to ask questions and seek guidance when needed.
• Resilient and able to work under pressure.

Skills Required