Job Description

Details

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Reference number

417245

Salary

27,275 - 36,176
per annum pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Executive Officer

Contract type

Permanent

Type of role

Accountancy

Administration / Corporate Support

Finance

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

2

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Birmingham, Leeds, Liverpool, London

About the job

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Job summary

We are looking for a Support Officer to assist with the Catalogue and Pricing processing within the Procure-to-Pay Team, which is part of the Financial Operations Directorate within UKHSA.


The Catalogue and Pricing team have responsibility for two main functions in UKHSA. The first being the processing of price variances from various internal and external sources, ensuring goods are delivered in a timely manner for lab work and invoices paid promptly. Secondly, is the managing, administration, and analysis of supplier catalogues. This involves working closely with the wider business to promote best value for business users.


Financial and reporting experience together with excellent verbal and written communication skills are essential for this role.

Job description

Review, analyse, and present spend data and load approved supplier electronic catalogues Maintenance of Contract and Blanket Agreements on the Purchasing module Review invoices on price hold and reconcile and check against purchase order lines Respond to supplier queries, including price queries and end user knowledge- based information requests Process and update requisitions and orders raised within the self-service procurement system (Oracle Fusion) for goods and services. Ensure they are properly authorised and placed with the appropriate supplier, checking where active agreements exist, seeking guidance from the Contract Managers as required Collect and collate business data as required to provide information for management reports Ensure good working relationships are created with colleagues, customers and suppliers at all levels Provide customer support using multiple email boxes, call logging system and telephone systems

Person specification

Essential criteria:

Intermediate level for use of Microsoft Excel and Word Experience within finance and working with financial data and records Excellent written and verbal communication skills Experience of working with an Oracle (or similar ERP) financial accounting system Attention to detail and ability to prioritise the completion of high volumes of tasks

Desirable criteria:

Comprehensive understanding of a P2P process Proven ability to analyse and present financial data

Benefits

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Alongside your salary of 27,275, UK Health Security Agency contributes 7,901 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

Responsibilities will include

Use the systems associated with the P2P process: Business system - Oracle; e-tendering - Atamis; marketplace catalogue provider Use experience to respond to P2P queries and progress requests received from various sources. This includes multiple email accounts, telephone calls and logged service desk requests Assess and review price variances against the data on the system, liaising with stakeholders and supplier to make sure we get the best value for money. Administrate and maintain catalogues on the system (both internally on Oracle Fusion and externally via the marketplace catalogue hosting site) to enable an effective purchase experience for end users. Analyse data received in various electronic formats and create spend analysis and impact analysis reports and present to stakeholders, with recommendations, to enable decisions to be made. Review new price/product submissions from suppliers and maintain setup of core stocked items on Oracle. Work closely with Accounts Payable to ensure smooth payments to suppliers. Liaise with Commercial leads to help set up Contract Purchase Agreements and Blanket Purchase Agreements. Maintain the shared mailboxes for this area, ensuring responses to the business and externally are helpful but promote compliance and accuracy

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours and experience

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the listed 5 essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 750-word supporting statement.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and supporting statement will be marked together.


Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria - these will be taken forward to shortlisting

Meets some essential criteria Meets no essential criteria

Shortlisting:

In the event of a large number of applications we will shortlist on "Experience within finance and working with financial data and records"


Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates


If you are successful at this stage, you will progress to interview


Please do not exceed 750 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) remote interview.


Behaviours will be tested at interview.


The Behaviours tested during the interview stage will be:

Working at Pace (lead behaviour) Making Effective Decisions Communicating and Influencing Managing a Quality Service

Interviews will be held week commencing 11th August 2025. Please note, these dates are subject to change.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Location

Hybrid any Core HQ

This role is being offered as hybrid working based at any of our Core HQ's. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ's (Birmingham, Leeds, Liverpool, and London)


Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period

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Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Link below:

Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Recruitment Team Email : recruitment@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk