Job Description

Job details:

Salary: \xc2\xa324,148 - \xc2\xa327,852

Hours: 37 hours per week

Contract: Permanent

Closing date: 12th October 2023

Portsmouth City Council

Portsmouth is a vibrant university city, with a rich maritime history on the South coast enjoying excellent transport links to the rest of the country.

Portsmouth City Council is committed to safeguarding and promoting the welfare of children, and young people, and expects all staff and volunteers to share this commitment. It is also committed to promoting quality childcare across the city that works to improve outcomes for children.

DBS Disclosure at Enhanced level will be required prior to any offer of employment and this post is exempt from the Rehabilitation of Offenders Act 1974.

Every post is subject to PCC and Portsmouth Safeguarding Children\'s Board safer recruitment procedures.

The Service:

In Portsmouth we are passionate about all our children and young people enjoying a healthy, happy, and safe childhood that gives them the opportunity to get the best out of life and a good transition into adulthood.

The Children and Families Services supports and protects Portsmouth\'s most vulnerable children and young people enabling them to lead safer, healthier, and more fulfilling lives. It also acts as the corporate parent for the city\'s Looked After Children.

The Role:

You will provide a high level of Personal Assistant support to the Heads of Children and Families and the Deputy Director of Children\'s Service. As part of a small team of Personal Assistants to the Senior Management Team, you will work together to ensure the smooth running of the day-to-day administration for the Senior Managers of Children and Families Services.

You will also provide Personal Assistant support to the Director of Children, Families and Education (DCS), to keep business continuity during the Personal Assistant\'s annual leave of absence.

Duties will include diary and outlook management, scheduling meetings, managing the senior management emails, booking appointments and planning, facilitating and taking minutes in meetings. In addition, you will deal with telephone, email and face to face enquiries and ensure cover with other PA\'s in the Directorate during periods of leave and absence.

What you\'ll need to succeed

You will have experience of working for a Head of Service, Senior Manager, (or equivalent) providing a high-quality Secretarial/Personal Assistant service. You will have excellent communication skills both written and verbal and the ability to take concise minutes and capture actions accurately with excellent IT skills and experience of using databases. You will have excellent organisation skills with the ability to prioritise your workload and work under your own initiative with a good attention to detail.

If you have a good awareness of Data Protection and Safeguarding Issues with the ability to maintain strict confidentiality, as you will be dealing with confidential and sensitive information then we would love to hear from you.

Please read the job profile for the full details of this role

What you\'ll get in return

We really appreciate our employees and fully realise they are essential to our success and look to offer an inclusive, supportive working environment where employees can reach their potentials with a healthy work life balance, offering the following rewards:

• Generous annual leave (27 days per year rising to 31, pro rata for part time hours) with the potential to purchase additional leave .
• A fantastic pension which allows you the opportunity to pay in more for that greater return.
• Flexible working hours.
• Access to a wide range of training and development opportunities including apprenticeships.
• Extensive wellbeing support through the Employee Assistance Programme
• Discount on travel, travel loans and the bike loan scheme
• Discounts on a wide range of goods and services - access a range of discounts and offers from thousands of restaurants, shops and more.

Staff rewards: https://careers.portsmouth.gov.uk/working-for-the-council/

Additional Information:

The full job profile is attached here

Contact Details for an Informal Discussion:

email Kimberlee.Hoskins@portsmouthcc.gov.uk

Application process:

We are a disability confident employer - committed to ensuring that our recruitment and selection process is inclusive and accessible and welcome applications from all areas of society.
How to complete your application, https://careers.portsmouth.gov.uk/how-to-apply/

Remember to demonstrate why you are suitable against each of the points described in the \'Who is the Person\' points on the Job Profile using examples from your experience or transferable skills. This might be through qualifications or descriptive examples from your work / personal experience, which clearly illustrates what you did and the effect it had.

Applicants will be shortlisted based on their ability to use good examples that meet the criteria of this role.

Please ensure you provide your full education history from secondary school, include name/address of establishment, details of relevant qualifications & awarding body.
Please explain any gaps - this is essential for all safeguarding children\'s roles.

You may wish to attach an additional letter or document to supplement you application.

We will email applicants from time to time; please ensure you check e-mail folders as sometimes our e-mails may go into spam/junk folders.

We look forward to speaking with you soon.

Should you require any support in completing the application form please contact recruit@portsmouthcc.gov.uk

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