Job Description

This is a fixed term contract, initially for 6 months but may be extended.

Want to be part of a healthcare revolution? ADHD 360 isn't just changing lives - we're transforming the entire narrative around neurodiversity. As the UK's leading ADHD diagnosis and treatment provider, recently crowned Medical Service of the Year 2024/25, we're on a mission to make neurodiversity something to celebrate, not hide.

Job Summary:

The personal assistant to the leadership team provides comprehensive administrative support to ensure the smooth operation of the relevant schedules and facilitates effective communication between the senior leadership team (SLT) and internal/external stakeholders. This role requires exceptional organisational skills, attention to detail, discretion, and the ability to manage multiple tasks and priorities efficiently.

Essential Duties and Responsibilities:

Responsible for managing the SLT calendar, scheduling appointments, arranging both in person and virtual meetings and travel arrangements. Coordinate and assist with the planning and execution of meetings, conferences and training events Take accurate and details minutes of relevant meetings for the SLT, capturing key discussions, decisions and action items Assist the organisation and curation of content for the monthly staff newsletter, including gathering updates, announcements achievements, and relevant information from various departments. Coordinate and set up virtual training sessions, including scheduling and sending invitations Maintain confidential records and files, handling sensitive information with discretion and professionalism. Serve a liaison between the SLT and internal departments, external partners, clients and stakeholders. Perform general administrative tasks such as filing, photocopying, scanning, and ordering office supplies. Be a part of the team that delivers the ADHD360 culture

Qualifications and Experience:

Competent and confident with computers but not limited to MS Office, Outlook, Word, Excel, MS Teams and Zoom (Essential) Organisation skills and an ability to manage own workload (Essential) Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels (essential) Discretion and confidentiality in handling sensitive information and confidential matters (essential) Experience as an personal assistant, executive assistant, or similar role (Desirable) An ability to work on own initiative yet be a key part of a team (Essential) Be a natural problem solver (Essential) Positive outlook and an ability to work well under pressure (Essential) A desire to succeed within a KPI focussed environment working to realistic commercial objectives around patient retention levels is essential as is the ability to work autonomously if required (Essential).

Competencies:

Integrity Dependability Attention to detail Confident Team player Resilience

Safeguarding Responsibilities:

ADHD360 is committed to safeguarding and promoting the welfare of children, young people, and adults. Safeguarding is everyone's responsibility, and all employees are required to act in such a way that always safeguards the health and wellbeing of children, young people, and adults that you may come into contact with during your work. To fulfil these duties, you will be required to participate and attend appropriate mandatory training to recognise the signs and symptoms of abuse and how to respond to these signs and symptoms. All employees are required to adhere to local and national safeguarding policies and guidance. All employees must also ensure that they understand and act in accordance with this clause. If you do not understand exactly how this relates to you personally, then you must ensure that you seek clarification from your line manager or refer to the company Safeguarding policy. Equally, all managers have a responsibility to ensure that their team understand their individual responsibilities regarding the safeguarding of children, young people and adults.

Job Types: Full-time, Permanent

Pay: 30,686.00 per year

Experience:

PA/Secretarial : 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person