Job Description

PA/BUSINESS ADMIN

Full job description

UP TO 32,000 FULL TIME - Monday to Friday - 8:30am - 5:30pm

What we are looking for:

This role is integral to the operations of the company, and the successful candidate will be responsible for supporting the directors and the property management team. You must be organised, efficient and able to turn your hand to varying tasks, delivering the required results, be self-motivated and a problem solver.

The roles and responsibilities include, but are not limited to

:

Working alongside the Directors to assist in organising tasks and streamlining processes

Ensuring the smooth day to day running of the office Answering the telephone and filtering the calls to the right department Writing professional emails and letters Supporting the Management Team in day to day tasks and co-ordination, including dealing with tenants, landlords, trade and suppliers. Dealing with aspects of Lettings administration from advertising properties, registering applicants, preparation of tenancy documentation Liaising with tenants and landlords Support in Key management Looking after the company subscriptions Carrying out market research for the company subscriptions and purchasing all supplies and materials Attending appointments necessary and carry out tasks in and out of the office Diary and email management for the directors Adhoc tasks to support the team

Key Responsibilities:

Marketing & Property Promotion

- Prepare marketing collateral including brochures and online content.

- Publish and update property listings on websites, portals, and CRM systems.

- Create and schedule engaging social media posts across all platforms.

Sales & Lettings Support

- Assist with the preparation and processing of tenancy documents, sales documentation, and client correspondence.

- Liaise with tenants, landlords, and buyers where necessary.

Finance & Payments

- Raise and issue invoices in a timely manner.

- Assist in setting up supplier and contractor payments.

- Maintain financial records related to transactions and expenses.

Office Administration

- Order and manage office supplies and stationery.

- Organise meetings and maintain meeting room schedules.

- Maintain general office tidiness and coordinate maintenance when needed.

PA Duties

- Support senior team members with diary management, appointment scheduling, and travel bookings.

- Draft and proofread correspondence and reports on behalf of directors.

Required experience and skills

:

Must have a minimum of 4 years proven experience in a similar role Have excellent communication skills and are proficient at writing professional emails Advanced knowledge of Microsoft Office (Word, Excel, and Outlook) Highly organised and have an eye for detail Willing to take on new challenges Ability to work effectively in a fast-paced environment Must have proven time management skills Great work ethics Have knowledge of the letting regulations and property licensing A driving license is preferable.

REAL ESTATE - PROPERTY - LETTINGS - ESTATE AGENT - PROPERTY MANAGER - PROPERTY MANAGEMENT - OFFICE - BUSINESS - ADMINISTRATION - ADMIN - EA - PA

Job Type: Full-time

Pay: 27,000.00-32,000.00 per year

Benefits:

On-site parking
Schedule:

Monday to Friday
Application question(s):

Do you have excellent typing skills? Do you have any Estate Agent/Property Experience?
Experience:

Administrative: 4 years (preferred)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Reference ID: PAE18