Job Description

Job description

Role: Part/Full-Time Legal Assistant - Office based in Newtownards, Northern Ireland

This is a temporary role based on a rolling monthly contract.

Location:?Boyd Rice Solicitors, 6 Mill Street, Newtownards, BT23 4LU/ 114 Abbey Street, Bangor, BT20 4JB

Company:?Boyd Rice Solicitors Ltd.

Employment Type:?Both full time and part time applicants will be considered

Salary:?Competitive, commensurate with experience.

About You:?You possess excellent communication and interpersonal skills, and you are organized, professional, and capable of managing multiple tasks efficiently. Your friendly and approachable manner ensures that clients feel welcome and well-supported, both face-to-face and during phone calls. You have 1-2 years of customer/public-facing experience, including office admin experience, preferably in a professional services or legal firm.

Job Overview:?We are seeking to recruit a part or full-time Legal Assistant for a new role within our firm. The position will provide additional capacity to Reception and Legal Secretary support, primarily based onsite at our Newtownards office, with occasional coverage at our Bangor office. This is a temporary part/full-time role on a rolling monthly contract.

Key Responsibilities:

Act as the first impression to meet and greet all visitors, providing refreshments as required. Answer telephone calls promptly, dealing with queries including providing and following up on estimates, recording, and passing on messages as appropriate. Coordinate meeting room calendars utilising MS Outlook and Teams. Deal with incoming post, opening and scanning post as required, adhering to internal controls and GDPR. Deal with outgoing post, franking as required, and taking post to the local post office. Process payments at reception using card payment terminal and make daily deposits when required. Actively communicate with Legal Secretaries and other colleagues to ensure the business is effectively supported. Support marketing activities through a range of channels including social media. Draft Court proceedings and effectively use the diary. Assist Solicitors in managing files and administrative duties. Transcribe from digital dictation. Open and close files. Perform other administrative support duties as required.
Skills:

Excellent communication skills with a strong ability to communicate effectively face-to-face and over the phone. Ability to work in a fast-paced environment and be flexible to meet tight deadlines. Proficiency in MS Teams, Outlook, Word, Excel, and PowerPoint. Strong organisational and administrative skills. Experience in using case management software effectively.
Essential Criteria:

Educated to GCSE standard or the equivalent, including English and Maths, is desirable. At least 1-2 years' experience in a similar role. IT proficient with a working knowledge of Microsoft Office and/or Teams. Confident dealing with incoming and outgoing phone calls. Strong people and communication skills.
Why Join Us?

Innovative Environment: Be part of a forward-thinking company that values creativity and innovation. Professional Development: Take advantage of opportunities for growth and advancement while learning new skills and processes. Collaborative Culture: Join a supportive team that values collaboration and mutual respect.
How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position to?frankie@boydricesolicitors.com. Please include "Newtownards - Legal Assistant" in the subject line.

Application Deadline:?3pm, Monday 17 March 2025 (may close sooner)

Boyd Rice Solicitors welcomes applications from all qualified candidates, irrespective of gender, ethnicity, origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status.

Job Types:?Full-time, Part-time

Pay:?25,000.00 per year

Benefits:

Additional leave
Schedule:

8-hour shift Monday to Friday (9am to 5pm, lunch 1-2pm) No weekends
Work Location:?In person. Boyd Rice Solicitors, 6 Mill Street, Newtownards, BT23 4LU/ 114 Abbey Street, Bangor, BT20 4JB

Application deadline:?3pm, Monday 17 March 2025

Job Types: Full-time, Part-time

Pay: 25,000.00 per year

Work Location: In person

Application deadline: 17/03/2025