Job Description

Job Summary:

15 hours per week. Term time plus 2 weeks (40 weeks per a year)

Purpose of Post

This position is to provide administration support across the organisation. The role will be responsible for recording information on to our database, dealing with enquiries, supporting events, liaising with schools and partners, supporting the Senior Leadership Team and contributing to the smooth running of the office. Flexible working will be available between our office in Cheshunt and from home

Key Areas

1. Systems & Data Management

2. Administration & Office Support

3. Events and Community Support

4. Finance & Course Management

5. Programme & Impact Support

Duties and Responsibilities

Systems & Data Management

Data entry to the CHEXS CRM DATABASE system to ensure information is kept up to date.
To manage referrals from schools and other agencies
Create and manage surveys on SurveyMonkey and Google forms

Ensure compliance with data protection requirements when handling information.

Administration & Office Support

Respond to enquiries for CHEXS services by email, letter, and telephone.
Update and maintain CHEXS calendar and annual planner.
Organise and manage meetings and events including booking rooms, sending invites, and preparing materials.
Prepare and send emails and letters to funders
Order stationery and office supplies.
Maintain team driving documents and holiday spreadsheets.
Manage printing request and costs.

Manage Mini bus bookings
Provide administration support for CEO and SLT team and Marketing team.

Events and Community Support

Support the organisation of CHEXS events to ensure they run smoothly.
Organise and manage CHEXS raffle activities for events, including sourcing and delivering prizes.
Support organisation of CHEXS Grow Club.
Circulate flyers and brochures for courses/events, including creating brochures with dates and emailing to schools.
Manage weekly school communications, including enrichment programme updates.
Set up and manage registers for events and programmes.
Support and coordinate volunteer recruitment, packs, and communication.

Finance & Course Management

Use QuickBooks to create invoices for services and courses
Count funds received from events and process banking.
Request and process staff expenses and mileage claims.
Manage bookings for Parent Workshops and Professional Courses, including First Aid.
Manage Eventbrite for CHEXS courses and events.

Programme & Impact Support

Organise paperwork for Growth Programme including risk assessments and school folders.
Ensure student enrolments, evaluations, and interventions are added to the CRM system in a timely manner.
Help produce the CHEXS annual School Impact Reports.

GENERAL

Provide administration support to all CHEXS staff members.
Assist in all CHEXS community events such as CHEXS Family Day and CHEXS Family Fun Run.
Attend and contribute to CHEXS team meetings.
Support Marketing and Communication Officer with social media requirements.

Job Type: Permanent

Pay: From 9,488.77 per year

Benefits:

Casual dress Company pension Free parking Life insurance On-site parking Sick pay
Application question(s):

To be located within 5/10 miles
Experience:

office administration : 1 year (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person

Application deadline: 30/10/2025