Job Description

THE POST

We are currently seeking a self-motivated, flexible, and experienced Receptionist to join our team from September 2025. This is an afternoon position, working as part of a wider reception team to ensure full coverage throughout the school day.

The successful candidate will provide a welcoming and professional first point of contact for students, parents, staff, and visitors. In addition to front-of-house duties, the Receptionist will support the school's administrative operations, contributing to the smooth and efficient running of the school.

HOURS OF WORK

12:30 to 17:30, Monday to Thursday, and 12:30 to 16:15, Friday, term-time only

JOB DESCRIPTION

Main Responsibilities and Tasks:

The Receptionist will be responsible for the following duties during term time:

Providing a helpful, courteous, and welcoming reception service for all students, staff, parents, and visitors. Manning reception and acting as the first point of contact for all incoming queries via telephone, email, or in person. Monitoring and responding to the reception email account promptly and appropriately. Overseeing the GCAS registration processes, including following up on unauthorised absences. Managing incoming post and parcel deliveries, ensuring timely distribution. Using the school's Management Information System, Engage*, to record and retrieve relevant data.
Ensuring all staff, students, and visitors follow signing-in/out procedures and issuing visitor passes; arranging refreshments for visitors when necessary. Maintaining confidentiality at all times regarding sensitive school matters. Carrying out a range of administrative tasks to support the smooth day-to-day running of the school. Ensuring the reception area and its displays are tidy, professional, and up-to-date. Assisting with the coordination of school trips, including booking venues and transport. Acting as a point of contact for daily school transport arrangements and liaising with minibus drivers. Supporting first aid provision and liaising closely with the school nurse. Taking the lead during fire drills and evacuations, ensuring visitor sign-in logs are given to the Designated Fire Marshal. Assisting with arrangements for student vaccinations. Completing student charge forms as required. Engaging in ongoing professional development through the completion of online training. Undertaking general office duties as directed.
ESSENTIAL CRITERIA

The ideal candidate will demonstrate the following attributes:

Previous experience in a school environment (desirable but not essential). An enthusiastic approach to the role and ability to represent the school positively. Ability to communicate the school's values and unique selling points (USPs) clearly and simply. Smart and professional appearance. Strong administrative skills: organised, efficient, and IT-competent. Excellent interpersonal skills and the ability to work well with colleagues, including those from international backgrounds. Discretion and sound judgement when handling confidential information. Strong written and verbal communication skills, with confident presentation abilities. High levels of motivation, energy, and resilience; able to work under pressure. Integrity and independence, able to exercise good judgement within delegated authority. A positive attitude, with a sense of humour and optimism in a busy work environment.
APPLICATION

Your application form should contain contact details for three referees who may be contacted at any time during the recruitment process. Please indicate the context of each referee and their involvement with the candidate should be given.

All applications should be made on the School's application form. CV's should not be included. No supporting letter is required or expected since the application form specifies all required content. This information will be treated confidentially.

Completed application forms should be emailed or posted to: Mr Laurence Gribble

Laurence.Gribble@stbeesschool.co.uk

St Bees School

Wood Lane

St Bees

CA27 0DS

St Bees School is committed to Equal Opportunities and to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful candidate will be subject to satisfactory employment checks, references and an enhanced Disclosure and Barring Service check.

Job Type: Part-time

Pay: 12.54 per hour

Expected hours: 23.75 per week

Benefits:

Company pension Discounted or free food Employee discount Free parking
Experience:

Administrative: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 08/08/2025
Expected start date: 01/09/2025