Job Description

JOB PURPOSE:

Working Wednesday 8 - 5pm , Thursday 8-5pm and Friday 8 - 3.30 - this Part Time role is to provide a first point of contact to customers and visitors to the company, maintaining an excellent rapport with staff and the public. The role involves the overall running of the reception area, switchboard, dealing with the company mail and admin. You will also provide administrative support to the Office Manager and Commercial Team.

DUTIES:

To greet visitors to the company ensuring they sign in/out of the building. To answer all telephone calls coming through the switchboard and transfer calls to the appropriate member of staff or department To respond to general enquiries and refer them to the appropriate member of staff or department To accurately record telephone messages for staff and relay these messages in a timely manner Assist the Office Manager with general admin and office duties as required Assist the Commercial Manager with simple procurement tasks and admin support as required Organise meeting room calendar's and provide refreshments as required Deal with company post ensuring incoming mail is recorded, date stamped and distributed. Prepare, frank and record outgoing mail in time for the daily postal collection. Order stationery and office supplies Other general duties include: Filing photocopying and printing of documents as directed Type professional documents, including letters, reports and memorandums Replenish photocopier paper and toners as required
SKILLS/COMPETENCIES REQUIRED:

Excellent telephone and customer services skills Be a good ambassador of the company - well presented with a consistent, friendly yet professional approach to your role The ability to work with minimal supervision Be proficient in the use of Word, Excel and other Microsoft packages Be able to use their own initiative and have a flexible approach to what is expected of them Must be a team player Excellent attention to detail, ensuring work is self-checked for its accuracy
If these exact hours do not work for you please discuss alternatives and we can see if we can accommodate.

Job Types: Part-time, Permanent

Pay: 12.50-14.50 per hour

Expected hours: 20 - 24 per week

Benefits:

Company events Company pension Free parking Life insurance On-site parking Referral programme
Work Location: In person