Job Description

Part Time UK Accountant - Aviation Industry (Crawley, UK)



Location: Crawley, West Sussex



Industry: Aviation Aftermarket



Employment Details: 8-16 hybrid hours per week, in-office touchpoints during the first 90 days and at least monthly



Reports to: US-Based Controller (Accounting Department)




Company Overview:

Pioneer Aero Supply is a global aviation aftermarket supplier with a newly established UK operation. We seek a reliable and detail-oriented UK Accountant to provide temporary support during a critical growth phase. This role is ideal for a skilled accounting professional with strong VAT, payroll, and import/export compliance experience, particularly within aviation or logistics-heavy industries.




Key Responsibilities:



Core Financial Operations


Process day-to-day financial transactions: vendor invoices, customer billings, general ledger entries in QuickBooks Online Code, approve, and ensure timely payment of invoices Monitor UK bank activity, prepare weekly cash flow reports, and reconcile transactions Manage accounts payable and receivable, liaising with UK vendors/customers to track payments and collections Support the preparation of monthly management accounts and assist with reconciliations, expense tracking, and invoice generation Maintain accurate fixed asset records and calculate depreciation


Tax, VAT & Compliance


Prepare and file quarterly VAT returns, ensuring correct treatment of EC sales, duty relief, CPC codes, and reverse charges Coordinate monthly RTI and PAYE submissions with the payroll provider Assist with year-end tax filing, support external accountants, and gather necessary documentation for Corporation Tax Serve as local contact for HMRC correspondence, responding to queries, audits, or requests
Support annual Companies House filings, including confirmation statements and director updates



Payroll & Reporting


Working with US US-based HR Administrator, liaise with the external UK payroll provider to ensure accurate and timely monthly payroll Reconcile payroll reports and prepare statutory deductions and pension contributions Assist with preparing reports for group financial consolidation and year-end audits Track intercompany transactions and support documentation for transfer pricing compliance


Administrative Support & Office Coordination


Provide general administrative assistance to ensure smooth office operations Scan, file, and electronically maintain all incoming mail and documentation Chase vendors for timely responses and confirm invoice/payment accuracy Order and maintain office supplies; liaise on utilities, rent, and office expenses Ensure recordkeeping in compliance with UK statutory retention periods


Required Skills & Experience:


Strong understanding of UK VAT regulations, ideally with prior aviation or logistics industry experience Proficiency in QuickBooks Online (QBO) and Microsoft Excel
Prior experience in bookkeeping and processing payments, invoices, and payroll
Familiarity with duty relief, CPC codes, and international shipping/import documentation Experience dealing directly with HMRC and UK tax authorities Excellent organizational skills with a high level of attention to detail Strong communication and interpersonal skills; ability to work independently Previous experience in a general administrative or office support role Able to handle sensitive information with professionalism and discretion


Why Join Pioneer Aero Supply? We value integrity, operational excellence, and continuous growth. As an emerging key player in the aviation aftermarket sector, we provide our employees with opportunities to contribute to global aviation safety and reliability in a dynamic and collaborative environment.