Job Description

Job Overview

We are seeking a part time experienced Finance Accountant working a minimum 2 days a week (Tuesday & Fridays) to join our finance team. Responsible for the day-to-day running of the sales and purchase ledgers functions for the Company, working alongside the Financial Controller as a key part of a small Finance Team.

Specific Tasks:

Sales Ledger

Manage the customer invoice processing for customers, involving checking of general ledger records, transfer of invoices from stock system, checking of sales codes for analysis; invoice correctness; tax compliance; and that each customer receives their invoice. Coordinate and communicate with sales management in respect of account management with customers in conjunction with the Financial Controller. Reconcile customer statements, send confirmation letters and answer customer queries (eg send copies/bank details/address changes/liaison in respect of credit notes). Perform credit checks, determine credit limits, and review on a regular basis to minimize financial risk. Import Sales Invoices from the access database and email to the customers. Upload Sales invoices to customer Portals Eg Tradex. Generate aged debtor reports and contact customers to chase overdue balances via telephone calls statements, emails and - under supervision - legal letters where appropriate.
Purchase Ledger

Manage the supplier invoice processing for suppliers, and employee expenses involving assigning departmental code to general ledger records and analysis of same for expense analysis, verification that invoices are correct, tax compliant, and that each supplier sends their invoice to the correct address. Ensure that the purchase order, receipt, customs documents are attached to the supplier invoice and investigate discrepancies to ensure that all purchase orders and invoices are 100% matched or closed down. Generate a proposed payment run and obtain approval from the Financial Controller to post against supplier accounts once authorized. Download supplier invoices from supplier portals and upload into the Sage System. Work with the Financial controller to evolve the systems and introduce AI where appropriate.
Accounts - General

Ensure that all supporting documentation is obtained to justify ledger entries: cash receipts, bank transfers; cash payments; etc. Reconcile the sales/purchase ledgers to general ledger control account on a monthly basis. Participate in the preparation of the wages in a rota with the Financial Controller so that one person prepares and the other checks the reports / information. Maintain a list of contracts with customers/suppliers and provide details for accruals to the Financial Controller at month-end. Ensure that all payments are matched against invoices and that the sales and purchase ledgers are current. Document credit balances and ensure that these are confirmed. Prepare the monthly R&D analysis in preparation for the patent box tax initiative for the external accountants.
Job Type: Part-time

Pay: From 35,000.00 per year

Expected hours: 15 - 18 per week

Benefits:

Company pension Free flu jabs Free parking Life insurance On-site parking Sick pay
Work Location: In person