Job Description

We're Hiring: Part-Time Operations & Admin Assistant (10 hrs/week)

Location

: Garsington, Oxfordshire (Office-based)

Hours

: 10/5 hours per week (flexible across 2-3 days)

Ireson-Bailey Bespoke Builds

is looking for a brilliant administrative all-rounder to join us at our office in Garsington. We're a fast-growing, family-run construction company that takes pride in our work--and we need someone reliable and detail-oriented to help keep things running smoothly behind the scenes.

This role is perfect for someone who:

Loves getting things organised and automations set up. Can handle emails, phone calls, and invoices without breaking a sweat Communicates clearly and keeps everyone in the loop Is comfortable with tools like

Sage

,

Excel

, and

Outlook/Gmail/Workspace

(or learns fast!) Enjoys variety, responsibility, and being part of a close-knit team
You'll be supporting our directors, clients, and both the on- and off-site team. so no two days will be exactly the same. If you've got a great sense of humour, a calm head under pressure, and want to be part of growing the business, we'd love to hear from you!

What You'll Be Doing (Key Responsibilities)

Tool Hire Reports

Review weekly tool hire reports and flag anything that needs attention

Tendering Support

Prepare and issue tenders for new projects, track responses, and follow up as needed

Labour Scheduling

Help organise weekly labour schedules and communicate them to the team

Timesheet Management

Check timesheets for accuracy and send them to our accountant on time

Job Costing & Invoices

Allocate invoices to jobs and update profit & loss projections for ongoing projects

What We're Looking For

Experience in admin, operations, or a similar role (construction industry a plus!) Confident working with spreadsheets and financial data Super organised, proactive, and dependable A team player who's happy to get stuck in wherever needed
Job Type: Part-time

Expected hours: 10 - 15 per week

Application question(s):

Will need to be able to drive due to location having no bus routes.
Language:

English (preferred)
Work Location: In person