Job Description

FKM is seeking a detail-oriented Payroll Administrator to manage and process payrolls for our diverse client base. This is a hands-on role where you will take ownership of your own client payrolls, ensuring they are delivered accurately, on time, and in compliance with legislation, while contributing to the wider success of the payroll team.

JOB DESCRIPTION

Job Purpose

To provide FKM's diverse range of clients with an efficient, compliant and reliable payroll service. The Payroll Administrator will take ownership of a portfolio of client payrolls, ensuring they are processed correctly and on time, while supporting the wider payroll team in maintaining high standards of service.

The role has four key areas:

Delivery of client payrolls Client support and relationship management Compliance and controls Service improvement

Service Delivery

Process assigned client payrolls accurately and on schedule. Perform data input and prepare payroll reports. Flag any anomalies/concerns to the client. Ensure RTI submissions and payments to HMRC, pensions, and other third parties are timely and accurate. Maintain payroll records and ensure compliance with statutory requirements. Follow and contribute to Standard Operating Procedures (SOPs) for all workflows. Keep up-to-date with UK payroll legislation (PAYE, NI, SSP, SMP) and implement changes as required under guidance. Carry out month-end, year-end and ad-hoc payroll tasks as required.

Client Support

Be the first point of contact for routine client payroll queries. Assist with resolving escalated client queries under the guidance of the Payroll Manager. Support smooth client onboarding and offboarding processes.

Compliance and Controls

Follow internal controls to ensure payroll processing is compliant and accurate. Maintain secure and up-to-date client data. Support audit readiness and compliance with regulatory requirements. Identify and report any discrepancies, errors, or risks in payroll processing.

Service Improvement

Identify opportunities to improve accuracy, efficiency, or client service within your own portfolio. Contribute to team discussions on process improvements and share practical ideas. Assist with implementation of system or process changes.
This job description is not exhaustive and may evolve over time to meet the changing needs of the business. Additional duties may be assigned as required by the Payroll Manager or Partners.

PERSON SPECIFICATION

Experience in payroll administration. Good understanding of basic payroll concepts (PAYE, NI, pensions, holiday pay, SSP/SMP etc) Strong attention to detail, accuracy, and organisational skills. Effective communication skills and ability to work collaboratively within a team. Competency with Microsoft Excel and familiarity with payroll software (we use Iris Staffology). A proactive approach and willingness to take ownership of client payrolls and drive improvements.
Job Type: Full-time

Benefits:

Company pension
Ability to commute/relocate:

Dumfries DG1 3SJ: reliably commute or plan to relocate before starting work (required)
Experience:

Payroll: 1 year (preferred)
Work Location: In person

Application deadline: 15/09/2025