Job Description

JOB DETAILS

---------------

Job reference

REQ01238

Date posted

09/09/2025

Application closing date

23/09/2025

Location

Woking

Salary

32,000 - 38,000 per annum depending on experience

Package

Contractual hours

40

Basis

Full time

Job category/type

Finance

Job description

ABOUT TRAFALGAR ENTERTAINMENT (TE)

Co-founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is a premium international live entertainment business focussed on new productions, venue ownership, Performing Arts education, theatre ticketing, the distribution of live-streaming innovative content and the provision of great theatres where people can come together to share in the experience of live entertainment. TE is home to Trafalgar Theatres, The Chiswick Cinema, Trafalgar Theatre Productions, Trafalgar Releasing, Trafalgar Tickets, Stagecoach Performing Arts, Drama Kids/Helen O'Grady Drama Academy, ticketing company London Theatre Direct, Stagedoor, Jonathan Church Theatre Productions, and Imagine Theatre.

We are passionate about entertainment, audiences, and the live experience and we value

Creativity, Collaboration, Excellence

and

Respect.

ABOUT THIS ROLE

The Payroll Staff member is responsible for accurately preparing and processing weekly payroll for production and pantomime staff using StaffSavvy. The role ensures that all performers, crew, and temporary workers are paid correctly and on time, while maintaining compliance with employment laws, union agreements, and organizational policies.

KEY RESPONSIBILITIES

P

ayroll Processing

+ Administer weekly payroll for production, pantomime, and casual staff via StaffSavvy.
+ Validate and input timesheets, rehearsal logs, and performance schedules.
+ Calculate overtime, holiday pay, allowances, and deductions (e.g., tax, NI, pensions).
+ Ensure all payments are processed on schedule.

Compliance & Record Keeping

- Maintain accurate payroll records in accordance with HMRC regulations and company policies.
- Ensure compliance with theatre/production union agreements (Equity, BECTU, etc.).
- Provide payslips and ensure statutory reporting (RTI submissions, pension contributions).

Support & Communication

+ Act as the point of contact for payroll queries from production staff, cast, and crew.
+ Liaise with production managers, stage management, and finance teams regarding staff changes, contracts, and pay queries.
+ Assist with onboarding new staff and setting up payroll profiles.

Reporting & Analysis

+ Generate weekly payroll reports for Finance and Production management.
+ Track payroll costs against production budgets.
+ Assist with audits and end-of-year reconciliations.

Skills and Qualifications

Experience with payroll processing (preferably within entertainment, theatre, or events). Familiarity with

StaffSavvy

or similar payroll/rostering software. Knowledge of UK payroll legislation, PAYE, NI, pensions, and theatre union agreements. Strong attention to detail and numerical accuracy. Excellent communication and problem-solving skills. Ability to work to strict weekly deadlines in a fast-paced environment.

Desirable

Experience managing payroll for freelance/contract staff. Knowledge of tax treatment for performers and creatives. Previous work in theatre, live events, or film/TV production.

Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.



We are curious, courageous and ambitious, empowering people to challenge and innovate in pursuit of excellence.