Job Description

Position Overview

The Admin and Payroll Assistant provides administrative support to ensure efficient office operations and assists with payroll processing to ensure employees are paid accurately and on time. This role requires strong attention to detail, good organizational skills, and the ability to handle confidential information with discretion. Previous care sector experience and a valid driving licence are essential for this role.

Key Responsibilities

Payroll Support

Assist in preparing and processing bi-weekly payroll. Verify timesheets, attendance records and annual leave. Maintain accurate payroll records and employee files. Update employee information such as bank details and tax forms. Support payroll reconciliation and produce required payroll reports. Assist with resolving payroll discrepancies and answering employee payroll queries.

Administrative Duties

Provide general administrative support including filing, data entry, scheduling, and correspondence. Manage office supplies and inventory; place orders when needed. Assist with organizing company meetings, staff training sessions, and possible events. Handle incoming calls, emails, and enquiries in a professional manner. Maintain organized records, documentation, and databases. Support HR with onboarding tasks, including preparing documentation and setting up personnel files. Carry out occasional visits to care locations or external agencies as required (driving licence essential).

Compliance and Recordkeeping

Ensure payroll and administrative processes comply with relevant labour laws and company policies. Maintain confidentiality of employee and company information. Assist in ECM audits, reporting, and compliance-related documentation.

Qualifications

Certificate or diploma in Business Administration, Accounting, HR, or related field preferred but not required. Previous experience working in a care environment (e.g., home care, residential care, supported living) is required. A full, clean driving licence is essential. Experience in payroll processing or administration is an advantage. Proficiency in MS Office (Excel, Word, Outlook). Experience with payroll software (e.g., Sage, QuickBooks, ADP) is a plus. Strong numerical accuracy and attention to detail. Excellent communication and organizational skills.

Key Competencies

High level of confidentiality Attention to detail Time management Problem-solving Teamwork and collaboration Professional communication
Job Types: Full-time, Permanent

Pay: From 12.50 per hour

Expected hours: 30 - 40 per week

Benefits:

Company pension On-site parking
Experience:

Home care: 1 year (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person