Job Description

ABOUT THE ROLE
This position will be responsible for the timely and accurate processing of payroll and ensuring documentation is stored correctly to ensure it is readily available for audit purposes. This position will involve providing a high standard of support across the finance and HR functions in maintaining strong financial records through general finance administration
ABOUT THE CANDIDATE
Are you someone who prides themselves on accuracy, thrives on getting the details right, and enjoys being part of a supportive, high-performing team? We are looking for a Payroll Administrator who can balance working at pace with delivering high-quality, dependable results.
You will be a key part of our payroll function managing sensitive information with absolute confidentiality, handling data with precision, and communicating clearly with colleagues and stakeholders. You'll use sound judgement and discretion in every aspect of your work, ensuring trust and integrity sit at the heart of everything you do.
You'll be comfortable working under your own initiative, spotting issues before they become problems, and contributing positively to a strong, collaborative team environment.
We offer flexible working hours and a hybrid pattern that combines time at our HQ on Mondays, Tuesdays and Wednesdays, with the option to work from home on Thursdays and Fridays following a successful probationary period.
If you're organised, proactive, and ready to make a real impact, wed love to hear from you.
Main duties of the job
KEY RESPONSIBILITIES
Timely and accurate end to end processing of monthly payroll
Processing mileage and overtime and on-call claims, obtaining relevant authorisation
Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc.
Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments.
Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers.
Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.
KEY REQUIREMENTS
GCSE (Grades A-C) or equivalent in English Language and Mathematics
Experience of working within a finance function
Excellent knowledge of UK payroll legislation (or willing to work towards)
About us
PICS is the employer for this role. We collaborate with patients and partners to design and deliver clinically robust health and social care solution through Community Services, Out of Hospital Services, GP Practices, and Primary Care Networks. Find out more about us: http://picsnhs.org.uk/.
Benefits of working for PICS
We offer a comprehensive package which includes:
NHS Pension 2015 Scheme (subject to eligibility) * Alternative government-based scheme (subject to eligibility)

• Generous annual leave entitlement which references NHS Agenda for Change and recognises previous NHS service, starting 35 days pro rata (inc bank holidays)
• Competitive leave entitlement that includes maternity, paternity and adoption leave, study leave allowance, and sickness provisions
• Access to education and training opportunities, depending on your role (CPPE Pharmacy, NHS England Roadmap for First Contact Practitioners, apprenticeship schemes, support professional development)
• Working in a multi-disciplinary team with support from a wide variety of professionals
• A flexible approach to a work-life balance
• Cycle to work scheme (subject to eligibility)
• Access to Blue Light Card scheme
• All staff events and conferences
• Staff engagement (Wellbeing Group, EDI Network, Staff Focus group)
• Free parking across many sites
• Personalised induction into the company and job role

Details
Date posted
26 November 2025
Pay scheme
Other
Salary
Depending on experience 24,071 - 25,674 pro rata depending on experience
Contract
Permanent
Working pattern
Part-time
Reference number
E0220-25-0013COR
Job locations
Primary Integrated Community Services Ltd
Unit H3, Ash Tree Court, Nottingham Business Park
Nottingham
NG8 6PY
Job description
Job responsibilities
KEY RESPONSIBILITIES
Payroll
Working closely with colleagues within the Finance team and the Human Resources team as a Payroll sub team, this role will be responsible for the following:
Timely and accurate end to end processing of monthly payroll, including but not limited to;
Inputting accurate data into payroll timesheets in readiness to be submitted to payroll provider
Inputting accurate data into payroll provider platforms, relevant databases and spreadsheets in accordance with standard operating procedures
Setting up new starters and processing leavers
Processing personal details changes, new starters and leavers
Processing mileage and overtime and on-call claims, obtaining relevant authorisation
Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc.
Processing salary sacrifice arrangements in accordance with standard operating procedures
Processing casual worker hours and holiday pay
Ensuring all payroll changes have been implemented and integrated for payroll processing
Checking draft payslips and raising queries through payroll provider ticketing system, escalating where necessary
Completing post-payroll monthly data reconciliation into PeopleHR database to provide accurate reports
Liaising with the HR team to ensure all personal information is correct for accurate processing
Dealing with payroll queries in a timely manner, escalating queries outside of authority
Supporting HR team with processes of issuing any pay award letters
Ad hoc payroll projects
Maintain electronic filing systems to ensure documents are readily available for audit purposes
Maintaining an effective working relationship with our Payroll provider
Maintaining pay related employment records across multiple software systems, ensuring accuracy
Providing data for the Finance team for reconciliation purposes
Making payroll adjustments
Finance
Working alongside a small finance team, comprising of a Finance Manager, PCN Finance Officer and a Finance Assistant this role will be responsible for the following:
Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments.
Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers.
Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.
Banking daily allocation of cash paid, bank reconciliations.
Assisting with the preparation and delivery of financial information to key business stakeholders.
Dealing with queries from multiple sources through Finance inboxes. Able to understand supplier statements to assist with query responses.
General administration and business support to provide cross functional working.
Ad hoc duties where required. Job description
Job responsibilities
KEY RESPONSIBILITIES
Payroll
Working closely with colleagues within the Finance team and the Human Resources team as a Payroll sub team, this role will be responsible for the following:
Timely and accurate end to end processing of monthly payroll, including but not limited to;
Inputting accurate data into payroll timesheets in readiness to be submitted to payroll provider
Inputting accurate data into payroll provider platforms, relevant databases and spreadsheets in accordance with standard operating procedures
Setting up new starters and processing leavers
Processing personal details changes, new starters and leavers
Processing mileage and overtime and on-call claims, obtaining relevant authorisation
Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc.
Processing salary sacrifice arrangements in accordance with standard operating procedures
Processing casual worker hours and holiday pay
Ensuring all payroll changes have been implemented and integrated for payroll processing
Checking draft payslips and raising queries through payroll provider ticketing system, escalating where necessary
Completing post-payroll monthly data reconciliation into PeopleHR database to provide accurate reports
Liaising with the HR team to ensure all personal information is correct for accurate processing
Dealing with payroll queries in a timely manner, escalating queries outside of authority
Supporting HR team with processes of issuing any pay award letters
Ad hoc payroll projects
Maintain electronic filing systems to ensure documents are readily available for audit purposes
Maintaining an effective working relationship with our Payroll provider
Maintaining pay related employment records across multiple software systems, ensuring accuracy
Providing data for the Finance team for reconciliation purposes
Making payroll adjustments
Finance
Working alongside a small finance team, comprising of a Finance Manager, PCN Finance Officer and a Finance Assistant this role will be responsible for the following:
Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments.
Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers.
Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.
Banking daily allocation of cash paid, bank reconciliations.
Assisting with the preparation and delivery of financial information to key business stakeholders.
Dealing with queries from multiple sources through Finance inboxes. Able to understand supplier statements to assist with query responses.
General administration and business support to provide cross functional working.
Ad hoc duties where required.
Person Specification
Qualifications
Essential

• Please provide details of your CPD, using examples where necessary.

Experience
Essential

• Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Knowledge and skills
Essential

• Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Personal Qualities
Essential

• Please provide details for why you would be a great fit for this role and why you have decided to apply.

Person Specification
Qualifications
Essential

• Please provide details of your CPD, using examples where necessary.

Experience
Essential

• Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Knowledge and skills
Essential

• Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Personal Qualities
Essential

• Please provide details for why you would be a great fit for this role and why you have decided to apply.

Skills Required