Job Description

HR/Payroll Administrator

About us:

Gower College Swansea is one of the largest colleges in Wales with a strong reputation for high quality teaching and learning. We have six campuses across the city with over 4,500 full time learners and 10,000 part time learners. We currently have a turnover of over 50 million making us a major employer in the region with approximately 1,000 staff.


At Gower College Swansea we are passionate about investing in our staff and looking after their wellbeing to ensure they feel supported in work and also at home.

The role:

Work alongside the Payroll Officer to ensure the efficient running of the HR administration process, to deliver high quality service for staff and managers.

Part Time (30 hours per week) Fixed term for 1 year 23,016 - 25,013 per annum Hill House Campus, SA2

Key Responsibilities:

Process new starter documentation for payroll, ensuring information is accurate and relevant checks have been completed. Administration of leavers, calculating annual leave entitlements, instructing payroll and informing IT. Collate and process hourly paid timesheets and overtime claims to agreed monthly payroll deadlines, ensuring high accuracy. Collate, process and review monthly part-time lecturing payments to agreed payroll deadlines, ensuring audit trails are maintained. Supporting the rest of the HR Team, in any aspect of Recruitment and Selection as and when the demand requires it.

About you:

Level 3 qualification or equivalent in relevant area i.e. Business Administration Level 2 (Grade A-C) or equivalent Maths and English qualification Previous experience of using Excel including formulas and pivot tables Experience of handling large volumes of data

Benefits for you:

28 days pro rata annual leave, plus bank holidays, and the college is closed for two weeks over the Christmas period A Local Government Pension Scheme with an average employer contribution of 21% (2024) 2 staff well-being days Discounted Sport Centre gym membership for 60 per year View more benefits here: https://www.gcs.ac.uk/recruitment/benefits-and-wellbeing
We welcome applications from individuals regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We particularly welcome applications from groups currently underrepresented within our organisation.


If you wish to continue your application journey using Welsh Language, please visit our Cymraeg site. We encourage Welsh Language applications as we recognise the importance of delivering services in Welsh, and the need to grow our bilingual workforce.


Gower College Swansea is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. Appointments are subject to an enhanced DBS check and require registration with the Education Workforce Council for Wales.

Please note that we are expecting a high volume of applicants for this vacancy. If we do, we may close the post before the specified date, therefore an early application is recommended.


Appointments will normally be made to the bottom of the salary scale with annual increments on 1st August each year (subject to a start date before 1st February).