Job Description

Payroll Manager

Monday to Friday 30 to 40 hours per week, flexing in line with payroll cycle

Salary: Up to 40,000 depending on experience, pro rata for part time hours

Job Summary

Following the business growth to three Garden Centre sites, we are seeking a high-level professional to take responsibility in undertaking and managing the end-to-end payroll processes for our monthly payrolls in each entity, currently consisting of circa 300 employees with imminent headcount growth in line with the increased capacity at our new build site currently under construction.

The primary focus will be on ensuring accurate and timely payroll processing, compliance with statutory regulations, and leading on system and process development. This role requires a strong understanding of UK payroll legislation, attention to detail, and the ability to handle complex payroll scenarios.

You will report to the Financial Controller for strategic support and guidance while predominantly working in a standalone role which you will be able to make your own. You will play a key role in maintaining payroll accuracy and providing exceptional service to our employees, being the in-house payroll expert.

Rewards and Benefits

In addition to your salary, you will receive the following benefits:

Discount

- From the start of your employment you will receive 10% discount on specific items. Following a successful probation period, the discount increases up to 20% discount on specific items and after one year's service up to 40% discount on specific items. (some exceptions apply)

Paid holiday

- holiday entitlement is 22 days per year, plus bank holidays. Restrictions apply (part-time pro rata)

Annual Christmas bonus

Part-uniform provided

Employee Assistant Programme

- a confidential personal and professional support service available to all employees and their immediate families 24/7, 365 days a year.

Training & development

, as required. We have an e-learning scheme called GROW, and also take part in other training with product suppliers and external trainers

Company sick pay

- following a successful probation period employees are entitled to 10 days paid sickness (part-time pro rata & subject to restrictions)

Access to our Retail Discount Scheme

- savings on retailers including Tesco, Pizza Express, M&S, Waitrose, Argos, Apple, Currys PC World, Thomas Cook and 100's more

Workplace pension

Free parking

Key Responsibilities

Manage the end-to-end payroll process for employees, ensuring accuracy and timeliness of payments. Calculate and process statutory deductions, including income tax, National Insurance contributions, and pension contributions. Stay updated with UK payroll legislation and compliance requirements, ensuring adherence to all relevant regulations, and communicate updates to relevant stakeholders. Setup, calculation and processing of sickness/maternity/paternity/adoption/neonatal/attachment of earnings and any other financial amendments to pay, supporting the process where needed. Administration of employee pension schemes, including enrolment, contributions, returns, and liaison with pension providers. Manage and process the changes to payroll records as received from HR source data, to ensure that all staff members are remunerated in accordance with their work contracts. Review and validate payroll inputs, including salaries, benefits, allowances, and deductions. Ensure all tasks for the monthly payroll are on schedule and completed on time. Collaborate with HR and Finance teams to ensure accurate employee data management and seamless payroll integration, improving process and information flow. Ensure payroll data via the HR and Time & Attendance system is synchronised into the payroll system accurately in readiness for pay runs. Validate the payroll output from the HR and Time & Attendance system and deal with any errors that occur, further understanding the cause and take any action needed for system or process changes. Process and validate all manual payroll adjustments in line with the approval process, ensuring exceptions are appropriately validated and approved. Reconciliation and verification of various reports before the payroll is updated and closed to ensure that employees are paid correctly. Provide guidance and support, resolving complex payroll-related issues and queries. Manage and maintain up-to-date knowledge of payroll-related policies, procedures and terms and conditions for the payroll staff. Complete year-end payroll processes, including the production of annual P60s and if applicable P11D forms. Prepare and distribute employee payslips, P45s, and other statutory payroll documents and HMRC returns. Professionally and promptly handle payroll-related inquiries from employees, addressing concerns and providing accurate information. Manage out of cycle payments, ensuring all payments are fully recovered as soon as possible. Identify, process and recover any overpayments or pay corrections, providing regular updates to management. Support with reconciliation of payroll related payments and balance sheet accounts, resolving any discrepancies or errors. Liaise with external auditors and government agencies for payroll-related audits and compliance checks. Conduct periodic payroll audits to ensure data accuracy and compliance with internal policies and external regulations. Provide KPI reporting to the leadership/senior team as requested. Seek to find improvements to process and service, and supporting implementation of improvements Lead in the evaluation and implementation of payroll system upgrades, enhancements or system reviews, ensuring a seamless service. Provide payroll inductions/training to new and existing staff as required. Support the payroll requirements of acquisitions, mergers and integrations. Carry out ad hoc projects as required in support of the leadership team, including pay reviews.
This list of key responsibilities is not exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as reasonably required.

Key capabilities

Proven experience within a senior payroll role, with a focus on UK payroll. In-depth knowledge of UK payroll processes, tax regulations, and compliance requirements. Strong understanding of statutory deductions, including income tax, National Insurance contributions, and pension contributions. Familiarity with pension scheme administration and compliance requirements. Excellent attention to detail and accuracy in processing complex payroll scenarios. Proficiency in using payroll software or systems for end-to-end payroll processing. Strong analytical and problem-solving skills to handle complex payroll calculations and reconciliations. Produce information and accurate reports, with the ability to present information Understand fundamental payroll technical matters, demonstrate logic and excellent problem solving skills. Excellent organizational and time management skills to handle multiple payrolls within deadlines. Strong communication and interpersonal skills to effectively address employee inquiries and concerns related to payroll. Understanding of data protection regulations and confidentiality requirements in handling employee information. Proficient in using MS Office applications, particularly advanced Excel skills, for data analysis and reporting. Understanding of system set ups. Experience integrating and developing payroll systems and process Ability to work autonomously and maintain ongoing areas of responsibility. With a natural curiosity and a forward-thinking approach which helps pre-empt and plan for periods of change where additional work may be required. Ability to work collaboratively in a team environment, building trust with a consistent approach between actions and words. Sound decision making skills, coupled with an understanding of appropriate escalation Continuous learning mindset to stay updated with changes in UK payroll regulations and best practices.

If this Payroll Manager position sounds like the ideal opportunity for you then apply to us directly, we'd love to hear from you!

For further information and a full job description please visit the Perrywood website https://www.perrywood.co.uk/careers/

Perrywood is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. If you require any reasonable adjustments, please inform us as soon as you are able so that we can make the appropriate adjustments.

Job Types: Full-time, Part-time

Pay: 40,000.00 per year

Benefits:

Employee discount Free parking Health & wellbeing programme On-site parking Sick pay
Schedule:

Monday to Friday
Application question(s):

Please give examples of where you have worked at a Senior payroll positions Please give examples of the payroll systems you have worked with How do you keep up to date with payroll regulations? This position is a stand alone role, please give examples of any previous roles where you have been stand alone. What level of excel skills do you have, please give examples
Work Location: In person