Job Description

Job Summary

We are seeking a detail-oriented and experienced Payroll Officer to manage and oversee payroll processes within our organization. The ideal candidate will be responsible for ensuring accurate and timely processing of employee payments, benefits administration, and compliance with relevant financial and tax regulations. Proficiency in payroll management systems and accounting software is essential to support our HR and finance teams effectively. This role offers an opportunity to contribute to a dynamic organization committed to operational excellence and employee satisfaction.

Role Purpose

Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.

Role Accountabilities

Project Delivery

Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.

Specialist Expertise

Acts as the team's expert for processes and tools, advising colleagues and influencing best-practice approaches.

Operational Support

Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.

Collaboration & Stakeholder Engagement

Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.

Continuous Improvement

Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.

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Additional Accountabilities

Accurate and Timely Payroll Processing

Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation.

Records and Data Management

Maintain and update payroll records, starters/leavers documentation, and pension data while ensuring accuracy, confidentiality, and compliance with data protection laws

Compliance and Legislative Knowledge

Apply expert knowledge of payroll regulations, tax, pensions, and statutory payments to ensure all transactions comply with current laws and internal control.

Support, Communication and Training

Handle payroll-related queries, assist in staff training and induction, and communicate effectively with staff and external bodies while maintaining confidentiality.

Continuous Improvement and System Development

Contribute to ongoing improvements in payroll systems and processes by reviewing procedures, identifying areas for development, and participating in change initiative.

Person Specification

Qualifications Requirement

GCSE or equivalent in 5 subjects including English & Maths - Essential

Holding/willing to study for payroll/pensions qualification - Desirable

Experience Requirement

Experience in a busy payroll/pensions office & demonstratable experience of computerised payroll - Essential

Working to strict guidelines, deadlines, & prioritising workload - Essential

Experience handling customer calls & correspondence - Essential

Previous NHS payroll/pensions experience - Desirable

Skills & Knowledge Requirement

Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines - Essential

Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure - Essential

Confident communicator, both in writing & verbally, at all levels & collaborate with others - Essential

Able to take initiative & work flexibly to changing demands - Essential

IT literate, proficient in Microsoft Office, computerised payroll - Essential

Knowledge of HMRC legislation & NHS terms and conditions of service - Essential

Knowledge of Sage Payroll software & NHS pension scheme regulations - Desirable

Ability to think through implications of actions -Desirable

This position requires a professional with strong organizational skills, attention to detail, and the ability to handle sensitive information discreetly. The ideal candidate will possess a solid foundation in both payroll operations and accounting practices to support our organization's financial health.

Job Types: Full-time, Permanent

Pay: 30,000.00 per year

Work authorisation:

United Kingdom (required)
Work Location: In person