Job Description

Job Title: Payroll Officer (full-time)

Salary: Competitive

Vacancy Ref No: IACCP1

Service/Department: Payroll

Reports to: Practice Manager

Responsible for: n/a

Main Purpose

As a payroll bureau, to be responsible and accountable for the accurate production, processing and maintenance of payroll and pensions for multiple clients as well as dealing with queries and offering advice to clients regarding payroll related activities

Main Duties & Responsibilities

1. To act as a first port of call and have responsibility for dealing with and resolving all client payroll queries, providing advice on any statutory payments such as SMP, SSP, DEA's etc and any other associated payroll queries.

2. To carry out key activity around Auto Enrolment for Pensions, ensuring all information is processed in a timely manner and provide advice and guidance to clients relating to their employee pension contributions/deductions.

3. To produce and issue payroll for clients using appropriate payroll system by established deadlines, ensuring all wage/salary/deductions information is accurate.

4. To produce and issue payslips, P45's, P60's etc to client's employees in a timely manner.

5. To process any holiday, SMP, SSP and other expenses for client's employees using appropriate payroll system in preparation for payroll run.

6. To be responsible for ensuring all data is input and processed from time sheets

received from clients, into the appropriate payroll system in preparation for payroll.

7. To ensure any amendments to client's payroll are updated in the appropriate payroll system in a timely manner.

8. To maintain the database of client's payroll activities as per established procedures.

9. To be responsible for doing calculations for client's employees such as (but not limited to), overtime, variable payments, deductions any statutory payments and pension contributions.

10. To have responsibility and accountability for ensuring all matters relating to payroll which require reconciliation are carried out efficiently and effectively.

11. To ensure all required information relating to monthly/year end is submitted to
HMRC within established procedures and deadlines.

12. To support key activity around Auto Enrolment for Pensions, ensuring all information is processed in a timely manner and provide advice and guidance to clients relating to their employee pension contributions/deductions.

13. To maintain an awareness of any changes to legislation/regulations pertaining to payroll.

14. To provide management team with reports relating to the payroll activity on a periodic basis.

15. To carry out general office administrative tasks.

This document outlines the duties required at the current time to indicate the level of responsibility. It is not a comprehensive or exhaustive list and may vary to include other reasonable requests as directed by the Company management which do not change the general character of the job or the level of responsibility entailed.

PERSON SPECIFICATION

Essential

At least 2 years' experience of working in a payroll processing/coordinator role managing a portfolio of clients in practice bureau (multiple payroll) setting

Experience of using a variety of IT packages to a high standard, software including the following:

BrightPay Microsoft Office suite spreadsheets databases
Strong knowledge of UK PAYE compliance and legislation

Ability to maintain, analyse and present information and data

Accuracy and attention to detail and able to work as a member of a team

Ability to prioritise and coordinate own workload, managing own time and working to set deadlines

Excellent communication and interpersonal skills, and ability to deliver exceptional customer service

Desirable

Experience of working in an accounting practice

Experience of Xero or similar cloud accounting software

Personal Attributes

Commitment to delivering an excellent service to clients
Discretion, sensitivity and understanding of confidentiality

Commitment to continuing professional development

May include occasional evening work due to time dependent tasks and requirements.

Job Types: Permanent, Full-time

Pay: 25,000.00-29,000.00 per year

Benefits:

Company pension On-site parking Transport links
Experience:

processing payroll at an accounting firm within the UK: 2 years (required)
Work Location: In person