Job Description

(PCI) HR Assistant - Temporary
Job Title: HR Assistant (Temporary)
Council: General Council (HR Department)
Responsible to: The Head of Human Resources
Salary Grade A3 (12.24 - 14.12 per hour)
Hours 32.5 hours per week across 4 or 5 days
Be an active member of the General Assembly's staff team, contributing to the effective administration of its functions.
Provide administrative support to the Head of HR, executive staff and Conveners for the delivery of the agreed work programme for the Councils and Commissions supported by the HR Department, in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland.
About the role
RESPONSIBILITIES AND DUTIES
Recruitment:
1. Place agreed advertisements for job vacancies, both internally and externally,
2. Provide administrative support during recruitment exercises, e.g. shortlisting and interview files
3. Provide practical support during recruitment exercises as required
4. Assist with pre-employment checks (references, ID documentation, pre-employment medicals)
5. To prepare offer letters and contractual documentation as required.
6. Update Fair Employment Monitoring data
General:
7. Carry out the full range of administrative duties, including practical support for meetings, interviews and other events
8. Provide an efficient administrative service
9. Oversee the receipt, distribution, recording and dispatch mail
10. Monitor the HR email account, responding to or forwarding messages as required
11. Manage stock of office supplies, ordering replacements as necessary
12.Assist with general office duties, callers and visitors, dealing with enquires where appropriate.
13.Input data onto the departmental databases as required
14. To assist in co-ordinating and supporting witness involvement in investigatory and formal meetings and to provide other practical and administrative support as required (minute taking)
15. Provide hospitality for meetings and events
16. Record and process medical certificates
17. Monitor absence levels and ensure senior HR staff are notified if line managers have not taken appropriate action to address 'trigger points'
18. Manage HR file store, archiving and disposing of files which are no longer required in a safe manner in line with Data Protection Regulations
19. Undertake training required for the efficient performance of the duties
20. Contribute to overall departmental effectiveness
21. Perform any other duties deemed appropriate by the Head of HR.
The duties of the post may change over time to meet requirements within the HR Department.
About the company
The Presbyterian Church in Ireland (PCI) is a Reformed Christian denomination with congregations across Northern Ireland and the Republic of Ireland. Rooted in biblical teaching, PCI is committed to worship, discipleship, and serving communities through outreach and social action. The Church supports individuals and families in their faith journey while addressing social needs through ministries, education, and global mission work. Governed by elders, PCI upholds values of faith, service, and integrity, striving to share the Gospel and promote justice in Ireland and beyond.
Required Criteria

• GCSEs in 5 subjects, Grades A-C, including English Language, or equivalent qualification
• OCR (RSA) Stage II in Word Processing or equivalent in qualifications or competence
• 1 years' experience of working in an office environment
• Experience of using Microsoft Office, particularly Word, Excel and Outlook
• A basic knowledge of relevant employment legislation
• Experience of minute taking
• Willingness to work within the Christian ethos of the Presbyterian Church in Ireland

• 1 years' experience of working in a HR department, including experience of administration of recruitment exercises
• Experience of working with databases
• Experience of working with confidential information and in line with GDPR requirements
• Experience of working within policies and procedures