Job Description

(PCI) Senior Administrator - Safeguarding
Please note this post may close earlier if there are sufficient applications.
Job Title: Senior Administrator (Safeguarding)
Location: Assembly Buildings, Belfast
Council: Social Witness
Salary Scale: A3 - 20,700 - 23,868 per annum
Hours of Work: 32.5 hours per week (Mon-Fri)
Responsible to: Office Supervisor (Council for Social Witness)
MAIN FUNCTION OF JOB
To be an active member of the General Assembly's staff team, contributing to the effective administration of its functions.
To provide administrative support to the Council Secretary, executive staff and Conveners for the delivery of the agreed work programme for CSW in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland.
About the role
Responsibilities and Duties
1. To process Access NI applications and NVB Checks for the Presbyterian Church in Ireland, its associated bodies and organisations in line with CSW policies.
2. To be responsible for the maintenance of the record management system for criminal record checks for the denomination.
3. Liaise with CSW Umbrella Groups in processing their Access NI applications and provide related advice.
4. Keep up to date with changes to policies around Access NI and NVB and ensure these are communicated with line management.
5. Manage outcomes from criminal record checks in line with the PCI policy.
Training
6. Manage training requests across the domination
7. Liaise with volunteer trainers and congregational representatives to organise training sessions
8. Maintain central training database
9. Produce annual statistical information
10. Carry out administrative changes in programme resources, e.g. presentations, pocket guides and forms
Onus
11. Be responsible for the administration of safe churches and maintenance of records management system for the same
Administrative Tasks
12. To carry out all clerical duties, management of telephone calls and email communications. (Duties may include word processing, filing, photocopying, distribution of post, and organising meetings when required as part of the CSW administration team).
13. Be part of a team that manages first contact for safeguarding queries and escalate appropriately.
14. Produce reports and statistics for various Committees, Panels, Director and Council when required.
15. Attend and participate in Council for Social Witness administration team meetings and safeguarding meetings.
16. Participate actively in own supervision
17. Support regional care managers with administration tasks in relation to adult safeguarding within the care services. Under take any other duties relevant to the post as required
About the company
The Presbyterian Church in Ireland (PCI) is a Reformed Christian denomination with congregations across Northern Ireland and the Republic of Ireland. Rooted in biblical teaching, PCI is committed to worship, discipleship, and serving communities through outreach and social action. The Church supports individuals and families in their faith journey while addressing social needs through ministries, education, and global mission work. Governed by elders, PCI upholds values of faith, service, and integrity, striving to share the Gospel and promote justice in Ireland and beyond.
Required Criteria

• Minimum of 5 GCSEs (grades A-C) including English Language and Maths or equivalent qualifications
• OCR (RSA) Stage II Word Processing or equivalent in competence or qualifications
• Proficient in the use of Microsoft Word, Excel, Outlook, PowerPoint and Access
• One year experience of administrative work
• Experience of creating and maintaining filing systems and databases
• Experience of answering customer queries - ideally in person, on the phone and via email/letters
• Experience of dealing with sensitive/confidential matters and awareness of the importance of data protection
• To be able to commit to working within the Christian ethos of the Council for Social Witness and Presbyterian Church in Ireland

Desired Criteria

• A knowledge of Child and Adult Safeguarding issues, including awareness of Access NI or Garda vetting processes
• Experience in the administration of Access NI checks
• Experience of invoicing and processing finance
• Experience of organising meetings, booking rooms/venues and providing or organising hospitality for groups of varying sizes
• Experience of diary management using Microsoft Outlook

Skills you'll need

Skills Required