Job Description

We have an exciting opportunity for a Covid-19 Vaccine Coordinator to join our Primary Care Network team on a full time basis 37.5 hrs per week depending. This role is a based at Spring Hill practice and we are also offering a competitive salary of up to 31,200 per annum full time, pro-rata for part time hours worked for 6 months.
Springfield Park Primary Care Network (PCN) consists of 3 GP surgeries who work together to offer various services to the people who live in our area. The purpose of these PCNs is to enable GP practices to work together in a collaborative way to develop and deliver network-based services that respond to the needs of the local population
Main duties of the job
We are seeking an enthusiastic individual to support the PCNs in the management of Covid-19 vaccine. To ensure that each PCN has the vaccine required to support their use, overseeing stock updates and waste records and as well as ordering and arranging stock transfers where required. The Project Coordinator would be expected to work using the NHS Federated Data Platform (FDP)as well as Microsoft excel and provide data to senior management in relation to stock and supply. Training will be provided on FDP and existing excel spreadsheets.
The post holder should have previous experience of working in a project management environment and have excellent IT skills, good communication and organisational skills together with experience of accurate data input and Microsoft excel. They must be able to demonstrate an ability to work on their own initiative but also as part of a wider operations team.
The post holder should be responsible for providing a professional, highly organised and comprehensive, Project Co-ordinator service to the PCNs and programme director. Ensuring that all daily commitments and forward planning issues are well organised and prioritised according to current priorities of the organisation and deadlines
About us
Groups of GP Practices in City and Hackney have come together to form 8 Primary Care Networks (PCNS) each covering a total population of between 30,000-56,000. The purpose of these PCNs is to enable GP practices to work together in a collaborative way to develop and deliver network-based services that respond to the needs of the local population.
Details
Date posted
28 August 2025
Pay scheme
Other
Salary
31,200 a year
Contract
Fixed term
Duration
6 months
Working pattern
Full-time, Part-time, Flexible working
Reference number
U0090-25-0025
Job locations
Spring Hill Practice
Belfast Road
London
N16 6UH
Job description
Job responsibilities
The post holder will work with the GP Practice teams to support, but not limited to, delivery of the Covid-19/ Seasonal Flu vaccination programmes.
To provide project programme support to the Springfield Park PCN
To coordinate activities, project tasks and organise the resources to ensure adequate vaccine supply in the right place without waste.
The post holder will work with the regional vaccine supply team (SVOC), practice managers and other primary care professionals within the PCN
Key Responsibilities
Work with practice managers and the Covid-19 programme director to ensure supply of vaccine is available
Co-ordinate and monitor the vaccine stock position in Springfield Park PCN; identify, escalate and manage risks and issues associated with vaccine supply
Prepare and distribute reports and action updates following meetings as required.
Maintain project documentation and ensure project documents, risk logs , process maps and other updates are stored and accessed by project managers and other key stakeholders
Knowledge, Training, and Experience Required to Do the Job
Knowledge and understanding of on-site systems and procedures
Understanding of the Data Protection Act and confidentiality issues
Good experience of IT systems and packages including Microsoft excel
Experience in data collection and providing monitoring information
Experience of team working within a patient-facing role
Commitment and willingness to undertake learning and development courses as required ensuring competency of role, this will include NHS statutory and mandatory training.
Understanding confidentiality, Data Protection/Freedom of Information Act.
Equipment and Machinery Used
Personal computer
Photocopier/Printers
Systems
FDP
Microsoft Office Application
Internet/Intranet
The person specification (see attached) sets out the essential qualifications, experience, skills, knowledge, personal attributes and other requirements which the post holder requires to perform the job to a satisfactory level. Without these qualities applicant cannot be appointed to the post.
This job description is not a definitive or exhaustive list of responsibilities, but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual performance review process.
This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and the manager. Job description
Job responsibilities
The post holder will work with the GP Practice teams to support, but not limited to, delivery of the Covid-19/ Seasonal Flu vaccination programmes.
To provide project programme support to the Springfield Park PCN
To coordinate activities, project tasks and organise the resources to ensure adequate vaccine supply in the right place without waste.
The post holder will work with the regional vaccine supply team (SVOC), practice managers and other primary care professionals within the PCN
Key Responsibilities
Work with practice managers and the Covid-19 programme director to ensure supply of vaccine is available
Co-ordinate and monitor the vaccine stock position in Springfield Park PCN; identify, escalate and manage risks and issues associated with vaccine supply
Prepare and distribute reports and action updates following meetings as required.
Maintain project documentation and ensure project documents, risk logs , process maps and other updates are stored and accessed by project managers and other key stakeholders
Knowledge, Training, and Experience Required to Do the Job
Knowledge and understanding of on-site systems and procedures
Understanding of the Data Protection Act and confidentiality issues
Good experience of IT systems and packages including Microsoft excel
Experience in data collection and providing monitoring information
Experience of team working within a patient-facing role
Commitment and willingness to undertake learning and development courses as required ensuring competency of role, this will include NHS statutory and mandatory training.
Understanding confidentiality, Data Protection/Freedom of Information Act.
Equipment and Machinery Used
Personal computer
Photocopier/Printers
Systems
FDP
Microsoft Office Application
Internet/Intranet
The person specification (see attached) sets out the essential qualifications, experience, skills, knowledge, personal attributes and other requirements which the post holder requires to perform the job to a satisfactory level. Without these qualities applicant cannot be appointed to the post.
This job description is not a definitive or exhaustive list of responsibilities, but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual performance review process.
This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and the manager.
Person Specification
Experience
Essential

• Project Management experience

Desirable

• Experience of working within general practice in a clinical or non-clinical capacity
• Experience of collaborative working and building relationships across varied organisations

Person Specification
Experience
Essential

• Project Management experience

Desirable

• Experience of working within general practice in a clinical or non-clinical capacity
• Experience of collaborative working and building relationships across varied organisations

Skills Required