Job Description

REF NO:


GCU01863


PUBLISHED:


19/09/2025


CLOSES:


28/09/2025


LOCATION:


Glasgow Caledonian University Cowcaddens Road, G4 0BA


SALARY:


24,685 - 26,707 per year


CONTRACT TYPE:


Temporary


POSITION TYPE:


Full Time


HOURS:


35 hours per week

Advert

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This is a full time/fixed term maternity cover opportunity for 12 months

from October 2025 to until November 2026

Interviews for this role will take place week commencing 13 October 2025

Glasgow Caledonian - the largest and leading modern university in Scotland - is a vibrant, values-led university with campuses in the heart of Glasgow and London. We're committed to high-quality education and research supporting the communities we serve, and we have strong partnerships with employers to ensure our students get the careers they dream of and deserve.



In 2025, we continue to be a Top 50 university as ranked by the highly regarded Guardian University Guide, the Times and Sunday Times Good University Guide, and the Daily Mail University Guide.



We're the only Scottish university with EcoCampus Platinum accreditation and were ranked second in Scotland for sustainability in the most recent People and Planet league table.



With a wide range of professionally accredited courses and links with over 300 industry partners, we have the highest proportion of employed graduates with 92% of students in employment or further study within 15 months of graduating (HESA 2025). We also have the highest proportion of undergraduate level graduates in highly skilled occupations compared to other Scottish modern universities.



Glasgow Caledonian is Scotland's leading provider of Graduate Apprenticeships. We have transnational partnerships around the world, supporting more than 22,000 students from nearly 120 countries, and strive for accessible education to help more people into university.



Guided by our values - integrity, responsibility, creativity and confidence - we transform the lives of the people and communities we serve.



People Services supports all aspects of HR for the University staff community alongside the provision of organisational development, staff development, health and safety, and equality, diversity and inclusion. The Operational team provides advice and support for areas including casework, resourcing, recruitment, and staff development and the People Services Administrative Support post plays a key role as part of this team.



The People Services Administrative Support role will provide administrative support, advice and guidance on all stages of the Recruitment and Selection cycle. They will be responsible for advertising roles on various platforms, providing shortlisting documentation, liaising with managers and candidates to arrange interviews and will administer and issue contracts to successful candidates. The role-holder will ensure the University is compliant with laws in relation to right to work by carrying out checks in line with Home Office requirements. Additionally, the successful candidate will conduct new start induction meetings ensuring pre-employment checks are completed e.g. qualifications are in line with the essential criteria identified on each role profile and references have been received.


The People Services Administrative Support will be the first point of contact for all operational HR queries by managing the main People Services mailbox, liaising with colleagues and escalating issues as required. The role-holder will undertake cross-team duties as required by providing support to areas such as resourcing, casework and staff development.



The successful candidate will have exceptional customer service experience ideally gained from a demanding high paced administrative role. They will have the ability to interpret polices and processes such as recruitment and selection, right to work and compliance. The successful candidate must have strong working knowledge of MS packages including Outlook, Word, Excel, online communication platforms (e.g. Teams) and use of databases as well as be able to work under pressure and prioritise their workload. The successful candidate must also be able to demonstrate that they have strong attention to detail and the ability to process efficiently and accurately as well as having an interest in progressing their career in an HR department.



As the University for the Common Good, we are committed to embedding equality, diversity and inclusion, as well as our values in everything that we do. As such, we welcome applications from all suitably qualified candidates who demonstrate the GCU Values.



Glasgow Caledonian University is committed to a fair and transparent recruitment process that is free from bias so that we can attract and retain a high performing workforce which makes a critical contribution to our success.



The University holds the prestigious Athena Swan Silver institution award, which recognises our significant record of activity and achievement in promoting gender equality across different disciplines.



The University holds the Race Equality Charter Bronze award, in recognition of our work to combat racism and support race equality.



As a Disability Confident 'Committed' employer, we are striving to ensure that our recruitment process is inclusive and accessible to disabled people. Although the Disability Confident 'Committed' level does not guarantee an interview for disabled applicants, we will make reasonable adjustments for disabled applicants during the recruitment process.



The University also holds the 'Carer Positive Established' employer award, which recognises our commitment to supporting staff with caring responsibilities.



Glasgow Caledonian University are committed signatories to the Armed Forces Covenant.



The University offers a range of benefits including opportunities for professional development, family friendly policies, cycle to work scheme and onsite childcare facilities.



Please note that the appointment will be made on the first point of the salary scale (unless by exception).