Job Description

Permit Coordinator

Job ID

245373

Posted

28-Oct-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Cardiff - Wales - United Kingdom of Great Britain and Northern Ireland

Permit Coordinator

Role Purpose:
To provide administrative support to the health, safety and compliance team through monitoring and managing the online permit system (RiskWise) providing support to third party contractors, through induction process and ensuring all contractors are operating in line with CBRE Contractors Guide and statutory requirements


Ideal for: Someone who has a high integrity standard and is keen to go the extra mile for a role that can make a difference. Experience working on an account would be very valuable as well as robust Excel and IT skills.


Primary Objectives and Tasks:


Responsible for managing the contractor management platform on site (RiskWise) Responsible for driving improvements in onsite contractor management process Responsible for the management of contractors, ensuring that they are complying with permits Responsible for compliance inspections of brand partners (ODIs) Undertake inductions for contractors and maintain all relevant records for the ongoing induction process Deliver pre-start meetings for third party contractors prior to works commencing and document and monitor as required To undertake permit spot checks on registered contractors, to ensure that are operating in line with Technical and Contractors Guides To undertake Health and Safety observations and inspections where contractors have been working to ensure that they have left the site compliant To ensure that all works carried out are compliant with CBRE and Client standards Responsible for ensuring permits are closed off and that records are accurately held Manage and use the appropriate business processes and procedures to ensure they deliver the outcomes required to meet Client contractual and business goals Develop productive working relationships with colleagues, client and visitors Work with others to improve customer service via continuous improvement plans Manage contractor contravention process and escalate to client as appropriate To produce data in presentational format to a high standard To undertake investigations into the circumstances and causes of accidents/incidents/near misses involving third party contractors and take necessary steps to prevent a recurrence.

Core Competencies:
The following skills, knowledge and behaviour will be assessed at the end of the programme:

Skills - Organising/prioritising of compliance matters. Excellent verbal and written communication skills at all levels

.

Good influencing and negotiating skills

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Good conflict management skillsExcellent attention to detail. Must be extremely well organised, with the ability to self-motive and manage individual objectives and targets

.

Able to work to specific deadlines, and deliver results in a fast paced environment Knowledge - Knowledge of company policies and procedures. Knowledge and keeping up to date with relevant regulation. A formal qualification in Health & Safety Management (Min IOSH Managing Safely) Experience of CDM 2015 regulations * Behaviour - Discrete and detail oriented.