Job Description

:

We're seeking a highly organised and detail-oriented part-time Personal Assistant to provide administrative support to our construction company. The successful candidate needs to be competent using apps, software & social or competent at learning use of new software, apps & social media. As will be responsible for managing our social media, capturing new client details, logging new jobs, and performing various administrative and bookkeeping tasks.

Key Responsibilities:

1. Social Media and Client Management:

- Create and schedule social media posts to engage with our audience and promote our services.

- Capture new client details and log new jobs in our system.

- Follow up with clients and prospects via email and phone to ensure excellent customer service.

2. Bookkeeping and Invoicing:

- Manage our Xero account, including bank reconciliations, invoicing, and sales and purchase bookkeeping.

- Process invoices and payments, and follow up on outstanding amounts.

- Use Simpro to manage materials and track supplier invoices.

3. Subcontractor Management:

- Manage subcontractor purchase orders and track against time worked.

- Prepare CIS statements for subcontractors and provide relevant information to our accountant.

4. Administration and Organisation:

- File all incoming works documents and maintain accurate records.

- Manage our training matrix and ensure compliance with company policies.

Requirements:

1. Experience with Xero: Proven experience using Xero for bookkeeping and financial management.

2. Experience with Simpro: Ideally experience using Simpro for materials management and tracking.

3. Construction industry experience: Ideally, experience working in the construction industry, including knowledge of construction-specific regulations and procedures.

4. Bookkeeping experience or qualification: General bookkeeping experience or qualification, such as AAT or equivalent.

5. Positive attitude and self-motivation: A positive attitude, self-motivation, and ability to complete tasks in a timely manner.

6. Customer service orientation: Excellent customer service skills, with ability to interact with clients and prospects in a professional manner.

Working Hours:

- 10-20 hours per week, flexible hours to suit our business needs.

- Regular meetings will be scheduled to ensure effective communication and collaboration.

Salary:

- 14 per hour, equivalent to 7,240 - 14,560 per year.

How to Apply:

If you're a highly organised and detail-oriented individual with experience in bookkeeping and administration, we'd love to hear from you. Please submit your application, including your CV and a cover letter, to marc@mps-group.co.uk

Job Type: Part-time

Pay: 14.00 per hour

Benefits:

Company pension Work from home
Work Location: In person