Job Description

About us

Chaser communications is an independent family-owned communications company Based in Newcastle upon Tyne.

Chaser communications provide complete office solutions to businesses ongoing support to our customers and Staff, customer service and delivery are at the forefront of everything that we do, and this is reflected in the reputation we have gained over the past years.

Responsibilities:

Maintaining Executive level confidentiality and operating with Integrity.*
Manage administrative task in the support of the Director.*
Manage and Organise appointment setting.*
Managing specific projects.*
Reconciling invoices, Mileage & Expenses.*
Liaising with clients.*
Creating PowerPoint presentations.*
Control of team diaries.*
Control of travel arrangements and accommodation.*
Ensuring that processes and procedures are followed within team.*
Control of holiday and sickness planner and records for the team.*
Ensure that the team maintain their focus on agreed deliverables.*
Produce analytical reports and make recommendations for business improvements.*
Act as a key member of the senior management team*
Answer phone calls and handle inquiries with professionalism and excellent phone etiquette.*
Type and prepare documents, reports, and correspondence as needed.*
Perform data entry tasks accurately and efficiently.*
Familiarity with QuickBooks or other software for basic bookkeeping tasks.*

What we need you for:

As the Executive Assistant you will play a pivotal role in ensuring the smooth and efficient operation of our organization. Your responsibilities will include:

Provide high-level administrative

Helping them manage their time, priorities, and tasks effectively.

Calendar Management: Efficiently manage the calendar, including scheduling meetings, appointments, and coordinating travel arrangements.

Communication: Serve as a gatekeeper and the first point of contact between the Director and internal/external stakeholders, ensuring clear and professional communication.

Documentation: Prepare and review documents, reports, presentations, and correspondence, ensuring accuracy and confidentiality.

Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Project Support: Assist in managing key projects, tracking progress, and liaising with cross-functional teams to ensure deadlines are met.

Travel and Expense Management: Handle travel arrangements, accommodations, and expense reports efficiently and cost-effectively.

What you need to know:

To excel in this role, you should possess the following qualifications and skills:

Experience: Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives.

Organization: Exceptional organizational and multitasking abilities to manage complex schedules and tasks effectively.

Communication: Excellent verbal and written communication skills, including professional email etiquette.

Tech-Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and the ability to adapt to new software and tools quickly.

Discretion: High level of integrity and the ability to handle sensitive and confidential information with discretion.

Initiative: Proactive and self-motivated with the ability to anticipate the needs of the COO and take initiative.

What qualities we are looking for:

Professionalism: Maintain a polished and professional demeanour, representing the Director and the organization with integrity.

Adaptability: Thrive in a fast-paced environment and adapt to changing priorities seamlessly.

Team Player: Collaborate effectively with colleagues and support a positive and inclusive workplace culture.

Problem-Solving: Exhibit strong problem-solving skills and the ability to handle challenges with a solutions-oriented mindset.

Time Management: Possess excellent time management skills and the ability to work under pressure while meeting deadlines.

Specification:

Educated to degree level desired

Minimum 2 years EA experience

Excellent proficiency of MS Office

Excellent time management skills

Discreet and professional

Highly motivated, focused, and organised

High attention to detail

Team player

Strong organizational skills

Excellent verbal and written communication skills

Proficient in data entry and typing

Ability to prioritize tasks and manage time effectively

Job Types: Full-time, Permanent

Salary: From 25,000.00 per year

Benefits:

Company pension*
Free parking*
On-site parking*
Referral programme*

Schedule:

Monday to Friday*

Job Types: Full-time, Permanent

Pay: From 25,000.00 per year

Benefits:

Company pension Free parking On-site parking Referral programme
Schedule:

Monday to Friday
Ability to commute/relocate:

Newcastle upon Tyne, NE2 1DJ: reliably commute or plan to relocate before starting work (required)
Education:

Diploma of Higher Education (preferred)
Location:

Newcastle upon Tyne, NE2 1DJ (preferred)
Work Location: In person