Job Description

Hill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Birmingham, Hong Kong, Leeds, Limassol, Liverpool, London, Manchester, Monaco, Newcastle, Piraeus and Singapore. With more than 1000 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation.

Hill Dickinson acts as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services.

Job role:

Personal Assistant

Hours

Monday to Friday, 09:00 - 17:00 (35 hours per week)

As the winner of two Working Families' awards for 'Best UK employer for Flexible Recruitment 2022' and 'Best UK employer for Flexible Working Award 2020', we are happy to consider flexible working opportunities to help you balance your work and home life.

Team:

Healthcare Commercial and Health Employment

Location:

Leeds

Benefits:

At Hill Dickinson we understand that incentives go far beyond a good salary, so we have created a comprehensive benefits package tailored around our people.

Here are some examples of what we offer:Annual leave starting at 25 days Birthday privilege day and Christmas shutdown Holiday buy, sell and carryover scheme 2 charity volunteering or pro bono days Optional private medical insurance via BUPA Annual fitness allowance Flexible pension scheme Electric or hybrid vehicle lease scheme ISA saving scheme and independent financial advice Medicash EAP with access to counselling Enhanced family leave policies Access to 10 days fully subsidised emergency or back-up care per year Life assurance Group income protection Annual travel season ticket loan Hybrid working and dress for your day policy Bespoke training and development opportunities Financial contribution towards home working equipment

Role overview

Introduction to the role:
We are looking to recruit a PA to provide effective and flexible support to Healthcare Commercial and Health Employment teams in Leeds. You will become familiar with both teams' various client matters and provide support and assistance when required. You will provide administrative support to the solicitors within the teams, assisting in the key client, file management, billing and compliance processes

.

Key responsibilities:

Administrative support to solicitors in the team Diary management and arranging meetings Coordinating team diaries and arranging travel Full understanding of the team's clients and files Opening of client files Carry out archiving, organisation of client files and filing systems, including electronic filing, when required Copy and distribute documents ensuring they reach their destination Arrange couriers and deliveries Dealing with invoices and managing billing processes, including direct client contact Providing key performance data to clients Maintain databases and produce Management Information ('MI') reports Make and receive telephone calls evaluating communications and ensuring all calls are dealt with effectively Prepare monthly client billing, expense claims and general finance tasks Prepare PowerPoint presentations when required Stationery ordering, where appropriate Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment Working across teams, including in particular business development, in promoting the interests of business Developing healthcare industry knowledge and attending training as may be necessary or desirable to assist in performance of the role

What are we looking for:

Important CriteriaPrevious experience working in legal sector Proficient in diary management; meeting arrangements, telephone and email communication Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm Able to produce accurate and well-presented work Conversant in document formatting including track changes, auto-numbering and creating table of contents Able to create pdf bundles for court Conversant in document version control Able to demonstrate excellent communication skills Prioritise tasks and work under pressure Able to demonstrate adaptability and flexibility Able to work as part of a team and use initiative but also work independently
It would be beneficial to have some of the following:PA qualification or a similar related qualification Previous experience using a case management system Conversant with a Document Management System (DMS)
If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way.

Equality, Diversity and Inclusion

Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief.
We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.
Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background.

Disability Support

We are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at hrteam@hilldickinson.com should you require any adjustments to the application or interview process. At Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx. All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks. Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.