Job Description

- Summary

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.



On Behalf of Arup, we are looking for

Personal Assistant

for a

6-month

contract based in

London (hybrid).

Candidate Profile: Key accountabilities, skills & experience

Purpose of the role:

An exciting opportunity has arisen for a Personal Assistant to provide high-level administrative and secretarial support with excellent communication skills. This is a temporary role supporting our Property, Science and Industry teams in London.



This role will suit an individual with experience of supporting multiple Senior team members and who is confident at balancing the needs of those individuals, with a desire to learn the fundamental activities of each team. You will be a core member of the administrative team and be collaborative in your approach. You will support each other in everyday tasks and provide cover as and when needed.

What you'll do:

Diary management Reviewing of inbox, appointments, taking action/responding where appropriate Co-ordinate all aspects of travel for overseas and UK trips New starter inductions - taking ownership of the process to onboard new staff and welcome them to Arup Organising meetings, Teams, In-person, with internal and external stakeholders General assistance in preparing for external and internal meetings Advising staff/reception of visitor arrivals, greeting visitors, organising provision of refreshments, arranging working lunches Communication and Socials - keeping the team up to date, posting vacancies, news and organising social events throughout the year Relief of administrative detail e.g., expense claims, invoice approval etc. Arranging of off-site workshops / Restaurants etc

The skills you'll need:

Excellent coordination, organisation and administration skills An excellent communicator and influencer Confident when working under pressure Self-motivated, pro-active, able to use own initiative Use judgement to manage workflows including associated deadlines, actions, thinking ahead, prioritising effectively Excellent computer/typing skills and knowledge of MS Office Suite, Adobe, PowerPoint etc System knowledge of travel tools desirable: Concur, Conferma, Evolvi

About the client

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.



Job Reference: ARB01045