Job Description

Personal Assistant

Central London

Office based: Monday - Thursday

Home based on Fridays

35,000

Our client, a world-leading independent media specialist dedicated to powering brands, is seeking a highly organised and professional PA to provide comprehensive support to their Managing Director in the UK office.



As the PA to the Managing Director, you will play a crucial role in optimising the MD's time and ensuring smooth operations across the organisation. This position requires a proactive and detail-oriented individual who can anticipate the MD's needs, manage complex schedules, and liaise effectively with internal and external stakeholders.

Position Overview

Manage the MD's calendar, organizing and scheduling meetings, appointments, and travel arrangements Prepare reports, presentations, and correspondence for the MD, ensuring all materials are ready for meetings and conferences Coordinate meetings, prepare schedules, and follow up on action items to optimise the MD's time Act as a liaison between the MD and other departments, stakeholders, or external partners, managing sensitive information with discretion Develop a full understanding of the MD's role, routine, and relationships to provide the best possible support Process expenses, invoices, and approvals in line with company procedures Provide ad hoc personal assistance to the MD as required

Requirements

Proven experience as a Personal Assistant, Executive Assistant, or similar role Exceptional organisational skills with the ability to manage multiple tasks and coordinate events Strong professionalism when interacting with senior leadership and external parties Excellent written and verbal communication skills Proficiency in office software (Word, Excel, Outlook) and video conferencing tools Basic IT skills to act as a first point of contact for IT support Ability to work collaboratively across departments and ensure smooth operations Discretion and confidentiality when handling sensitive information

What you need to do now:

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