Job Description

Job Summary

Looking for a reliable and proactive Personal Assistant to support the Director in managing several diverse and values-driven business ventures. These include an Islamic centre, an Arabic-British cafe and bakery, an art and calligraphy brand, and a business consultancy service.

This is a flexible, hands-on role that combines administrative support with practical, day-to-day assistance across multiple locations and a variety of tasks. You'll need to be organised, adaptable, and comfortable balancing different responsibilities across community, hospitality, and creative settings.

Duties

Provide comprehensive administrative support to the Director, including managing calendars, scheduling appointments, and coordinating meetings Prepare professional documents, reports, and presentations using Microsoft Office applications Handle data entry and maintain accurate records across all systems Assist with bookkeeping and financial tracking in Excel, including invoicing, receipts, and expense monitoring Maintain an organised digital and paper filing system for quick access to important documents Monitor and manage office supplies, placing orders when needed to ensure smooth operations Answer and make phone calls with clarity and professionalism, handling general inquiries and liaising with suppliers or partners Support the Director in researching products, services, and vendors for various business needs Assist with planning and preparing content for social media platforms, particularly LinkedIn and TikTok (training provided if needed) Drive between business sites when required (full UK driving licence required; access to a car is a bonus) Attend and support mosque-based events and activities as needed Help set up stalls, displays, and materials for public events or exhibitions Carry out basic office cleaning and tidying to maintain a clean and welcoming workspace Provide general ad-hoc support across different businesses as directed

Qualifications

Minimum of 3 years' experience in an administrative or clerical role Proficient in Microsoft Office, especially Word, Excel, PowerPoint, and OneDrive Strong organisational skills with the ability to prioritise and manage multiple tasks independently Excellent attention to detail in data entry and document handling Confident and professional phone communication skills Clear written and verbal communication style Proactive, reliable, and able to adapt across different work environments Comfortable working independently as well as part of a small team Willingness to learn new tools, systems, and tasks Full UK driving licence (access to a car is a bonus) Awareness and respect for Islamic and community-focused settings.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as a Personal Assistant.

To Apply

Please send your CV and a short cover letter to:

salam@richardmacleod.com

Use the subject line:

"PA Application - [Your Name]"

Applications are reviewed on a rolling basis. Shortlisted candidates will be invited for an informal interview shortly after the closing date.

Job Types: Part-time, Temp to perm
Contract length: 3 months

Pay: 13.50 per hour

Expected hours: 16 per week

Benefits:

Discounted or free food Employee discount Store discount
Schedule:

Flexitime Monday to Friday Overtime Weekend availability
Education:

A-Level or equivalent (required)
Experience:

Administrative: 2 years (required) Personal Assistant: 1 year (preferred)
Language:

Arabic (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: Hybrid remote in Newcastle upon Tyne NE1 5JE

Application deadline: 06/07/2025
Expected start date: 14/07/2025