Job Description

Company Overview

FRJ Properties is a key trading arm of FRJ Solutions Ltd, specialising in providing high-quality business space solutions and property management services. With a focus on delivering flexible and tailored workspaces, FRJ Properties supports businesses of all sizes, offering a range of office spaces, co-working environments, and meeting room facilities. We are committed to fostering a productive and dynamic work environment for our clients, ensuring that their business needs are met with exceptional service and support. We combine our expertise in property management with comprehensive business support services, providing our clients with a holistic approach to their workspace and operational requirements.

Summary

We are seeking a highly organised and proactive Part-Time Personal Assistant to join our team at Democracy House, located in Old Trafford, Manchester. This Part-Time Personal Assistant role is ideal for a self-motivated and proactive individual looking to expand their skill set while providing direct support to the Director. You will take responsibility for managing day-to-day administrative tasks, assisting with office operations, and supporting key business projects. This hands-on role requires a high level of initiative, with minimal supervision, and offers the opportunity to develop a wide range of skills, from office management to business development. It's perfect for an all-rounder who thrives in a dynamic, environment and takes ownership of tasks, ensuring that operations run smoothly and efficiently.

This hands-on, independent administrative role is ideal for someone with strong office management, coordination, and customer service skills, looking for a flexible work environment. The role is for 15-25 hours per week and offers an attractive, competitive salary, calculated on a pro-rata basis.

LOCATION

: Democracy House, 609 Stretford Road, Old Trafford, Manchester, M16 0QA
(On-site at our office location in Old Trafford)

WORKING HOURS

: 15-25 hours per week (Salary on a pro-rata basis)

Main Purpose of the Role:

As a Personal Assistant, you will provide essential administrative support to the management team and help drive the overall development and smooth running of the office and wider site. This role requires a proactive, experienced individual who can manage a variety of tasks effectively, prioritise independently, and take on a range of responsibilities. The ideal candidate will be an all-rounder with the ability to work autonomously, balancing multiple projects while contributing to the strategic development of the office and wider site.

Personal Profile:

We are looking for an enthusiastic, reliable, and self-motivated individual with a high level of organisational skills; a passion for customer service, and an ability to manage tasks across various projects across the office. The ideal candidate will have:

Proven experience as a Personal Assistant, office manager, or in a similar administrative role, with a strong ability to manage multiple responsibilities simultaneously. A proactive and self-motivated approach, with the ability to work independently and manage time effectively. Excellent organisational skills, attention to detail, and the ability to prioritise tasks in a dynamic environment. Confidence in managing a variety of administrative duties, handling both day-to-day operations and longer-term projects. Strong communication skills, both written and verbal, with the ability to interact with internal teams, clients, and external stakeholders professionally. High proficiency in MS Office and familiarity with CRM systems, along with the ability to learn new tools quickly.

Desirable Skills and Qualities:

Previous experience supporting senior teams or managers, with an understanding of how to coordinate projects, meetings, and operational needs and manage client expectations. Ability to manage and coordinate tasks across various areas, including office operations, customer service, and project management. Strong attention to detail and ability to balance multiple priorities effectively. Knowledge of compliance standards, such as GDPR and Health & Safety regulations, and the ability to ensure compliance across office operations. Experience working in an office environment where flexibility, initiative, and problem-solving are key to success.

Key Responsibilities:

Administrative Support to Management Team: Provide direct support to the Director, managing calendars, scheduling meetings, and making travel arrangements. Assist with administrative tasks such as preparing documents, reports, and presentations. Project and Office Development: Take a hands-on role in the development of the office environment, working on initiatives to improve efficiency, enhance operations, and support business growth. Help drive key office projects forward with minimal supervision. Communication Management: Handle internal and external communications professionally, managing correspondence and ensuring timely follow-up on important matters. Schedule and Calendar Management: Coordinate and manage the schedules of the Director, clients and key stakeholders, including meetings, appointments, and events. Ensure that all tasks are organised efficiently. Client and Stakeholder Interaction: Serve as a key point of contact for clients and external stakeholders, ensuring professional interaction and strong relationship management. Vendor & Supplier Management: Coordinate and manage relationships with external suppliers, ensuring high-quality services and timely delivery. Office Operations & Logistics: Ensure the smooth running of office operations, including managing office supplies, equipment, and general office upkeep. Liaise with contractors and service providers to maintain office facilities. Document & Compliance Management: Maintain organised records, ensuring important documents are filed and managed in accordance with company policies and regulatory compliance. Problem-Solving & Task Management: Manage a combination of tasks, projects, and responsibilities, using your initiative to prioritise effectively and solve problems independently as they arise.

Key Competencies:

Self-Motivation & Independence: Ability to work autonomously and take ownership of tasks, projects, and responsibilities, while managing your time and priorities effectively. Organisational Excellence: Strong organisational skills with the ability to manage multiple tasks and deadlines. Proactive & Resourceful: Able to anticipate needs and challenges, proactively addressing issues before they arise. Customer-Centric: A strong focus on customer service, providing a high level of service to both internal and external stakeholders. Professionalism: Maintains confidentiality, professionalism, and discretion when handling sensitive information Team Collaboration: While independent, demonstrates the ability to collaborate effectively with the management team, clients and other stakeholders to achieve business goals.

Job Type:

Part-time (15-25 hours per week)

Pay:

25,000.00 - 30,000.00 per year (pro-rata based on hours worked)

Additional Pay:

Opportunity for Performance related bonus

Benefits:

Company pension
Free on-site parking
Flexible working hours

Schedule: Part-Time Hours :

Monday to Friday

Ability to Commute:

This is an on-premise role based in Old Trafford, Greater Manchester: reliably commute before starting work (required)

Education:

A-Level or equivalent (preferred)

Experience:

Experience in a PA or administrative role (required)
Customer service: 2 years (required)

Work Location:

In person

Reference ID:

Part-Time Personal Assistant

Job Type: Part-time

Pay: 25,000.00-30,000.00 per year

Expected hours: 20 per week

Benefits:

Company pension Flexitime Free parking On-site parking
Schedule:

Monday to Friday
Experience:

Administrative: 5 years (required) Personal Assistant: 3 years (required) Customer Service: 2 years (preferred) Office Management: 2 years (required)
Work Location: In person

Reference ID: Part-Time Personal Assistant