Job Description

Personal Assistant to Directors
The Company
Healthcare Ireland Group is the largest privately-owned and fastest growing Healthcare Company in Northern Ireland. Currently, as part of an ambitious and expanding portfolio of Residential, Nursing and Specialist Care Homes, they operate across 24 sites, providing almost 2,000 jobs and counting. The overall focus of Healthcare Ireland Group is to provide the best service for every resident in their Homes, ensuring a person-centred approach as well as redefining the standard and quality of care across Northern Ireland.
The Role
This role has flexible hours between 27.5 and 37.5 hours per week. As a Personal Assistant to the Directors of Strategy and Operations, you will play a vital role in supporting the delivery of day to day operations and high-impact initiatives. This position calls for a values-driven professional who is deeply committed to integrity, compassion, and excellence. You will be entrusted with sensitive information and complex scheduling demands, requiring the utmost discretion, efficiency, and attention to detail.
Working closely with our Director of Strategy and Operations Directors, you will act as a trusted partner, ensuring that strategic priorities are met with clarity and purpose. Your proactive approach, adaptability, and commitment to person-centred support will directly contribute to enhancing outcomes for our stakeholders, and most importantly, the teams and residents we serve.
About the role
Main Responsibilities
Provide professional administrative support to Directors, managing confidential information and correspondence with discretion.
Organize and coordinate diaries, meetings, events, travel, and accommodation efficiently.
Prepare reports, briefings, presentations, and meeting documentation to support strategic and operational priorities.
Accurately record and distribute minutes for business and leadership meetings.
Act as first point of contact for guests, calls, and queries, ensuring professional communication.
Liaise with internal and external stakeholders to coordinate meetings and follow-ups.
Manage email and postal correspondence, prioritizing actions and drafting responses as needed.
Perform day-to-day administrative tasks, including document preparation, materials production, and purchase order processing.
The Benefits
Paid annual leave
The chance to be part of a growing healthcare company
Continuous professional development and training
Values-led culture
Opportunities for progression
Pension plan (if applicable)
Monthly incentives and recognition awards
Free parking
About the company
Healthcare Ireland provides care services in an environment where individuality is emphasised and the privacy and dignity of all our residents is recognised. We currently have over 1,800 employees throughout our 25 Homes. We are incredibly proud of not only the work our employees do, but the quality of care we are able to offer as result of their commitment.
We started Healthcare Ireland Group in July 2015 with the opening of Bradley Manor Care Home. Our categories of care include general and dementia nursing, dementia residential, mental health, physical disability and learning disability.
Required Criteria

• Hold a full and valid UK Drivers Licence
• Right to work in the UK
• Minimum 3 years' experience as a Personal Assistant, Executive Assistant, or similar administrative support role at a senior level
• Strong experience in complex diary management, scheduling, and coordinating meetings across multiple stakeholders
• Proficiency in MS Office and Abode programmes
• Experience preparing reports, presentations, and briefing materials for senior management
• Previous experience managing confidential information with discretion and professionalism
• Excellent attention to detail.

Desired Criteria
Skills you'll need

Skills Required