Job Description

Application required by CV and cover letter to all@boptheatre.co.uk.

See 'How to apply' for full details.

Job Details

Pay:

16 per hour (self-employed)

Hours:

Minimum 14 hours per week, more during busy times

Location:

Central Scotland (you'll need to drive). Hybrid working.

Reports to:

CEO

Flexible hours needed:

Some evenings and weekends required. Potential travel required.

What You'll Do Supporting the Executive Team

You will provide practical and administrative support to the senior leaders (Artistic Director, Executive Director, and Producer) who are disabled. Your job is to remove barriers so they can focus on running the company. These barriers may be physical, logistical, administrative, communication or technological. You will support the provision of accessible working environments and practices. It is important that you can do this confidentially and with a positive disability-informed approach.

Examples of what this means:

Check if meeting venues are accessible before they go Drive them to appointments when needed Help set up equipment in workspaces Handle physical and digital administration Handle medical equipment to support mobility Advocate for the removal of access barriers Make sure their travel and hotels work for their access needs

Day-to-Day Tasks

Support the leadership team in accessing spaces Drive the leadership team Carrying or gathering items Manage correspondence including answering phones and emails Proofing, editing and checking documents such as website copy, funding applications, reports Keep files organised (paper and digital) Organise meetings and write up notes Book accessible travel and accommodation Undertake desk research and collate information Handle confidential information safely

Meetings and Events

Set up meetings, including Boards (create agendas, send out papers) Take accurate meeting notes Follow up on action points Help plan company events that work for everyone Make sure events are accessible (like arranging sign language interpreters or checking wheelchair access)

Communication

Talk to artists, funders, and partners on behalf of the team Adapt how you communicate to suit different people's needs Act as a link between the executives and other people

What We're Looking For You Must Have:

Education:

A-Levels, degree, or similar work experience

Experience:

Supporting multiple people at one time and teams with admin tasks

Disability experience:

You've worked with disabled people professionally and understand access barriers

Communication:

Excellent spoken and written English.

Organisation:

Experience supporting the delivery of meetings or events. Strong time management skills and ability to deliver on time.

Flexibility:

Ability to deal with a dynamic, always-changing environment.

Independent working:

Can take the initiative and manage lone working as required

Hybrid working:

The space to work at home as well as in the office.

Meeting skills:

Can write agendas and take meeting notes

IT skills:

Confident with Google Workspace and Microsoft Office

Driving Licence:

Full, clean licence and happy to drive regularly

Personal qualities:

Reliable, calm under pressure, good at solving problems, empathetic, discreet

It Would Be Great If You Also Have:

Qualifications:

Business Admin, Arts Admin, or Disability Studies

Accessibility experience:

Organised accessible events (like booking BSL interpreters or checking venue access)

Arts experience:

Worked with arts organisations or charities

Executive support:

Helped senior managers before

Own car:

With business insurance. Petrol costs will be covered by BOP at 45p per mile.

Board experience:

Worked with Boards or committees

Values match:

Passionate about arts and disability justice

What Success Looks Like

The executive team can do their jobs without being held back by barriers Everything runs smoothly - meetings, travel, communication You spot problems before they happen and fix them You support the team's wellbeing by understanding their needs

How to Apply

A cover letter detailing how your experience and skills match the job description and why you are interested in the job. Maximum 2 pages. Send your CV Email to all@boptheatre.co.uk

Alternative formats:

We will accept applications in alternative formats including; a video or audio file up to a maximum of 6 minutes.

Deadline:

31st July 2025 at 12 noon (BST)

Interviews:

6th and 7th August at the BOP office in Glasgow.

Further information.

If you have any questions about the job or application process, please email -

We will run two drop-in sessions where you can pop in and ask us questions about the job or the company. These will be on Zoom, and two of the leadership team will be present. Both sessions will have automatic Zoom captions and Monday 21st July will have BSL interpretation. There is no obligation to apply if you attend these sessions. The time and date of these drop-in sessions are:

Thursday 17th July between 1 -2 pm - (CAP) Monday 21st July between 5 - 6pm - (CAP, BSL) Please contact us directly to gain the Zoom link.
Job Types: Part-time, Freelance

Pay: 16.00 per hour

Expected hours: No less than 14 per week

Benefits:

Casual dress Company events Work from home
Schedule:

Monday to Friday Weekend availability
Work Location: Hybrid remote in Glasgow G1 1TF

Application deadline: 31/07/2025