Job Description

About the Role:

We are seeking an experienced and highly organised

Personal Assistant (PA)

to support the Founder in both professional and operational aspects of the business. This is a pivotal role that requires a proactive and detail-oriented individual who can anticipate needs, manage complex schedules, and act as a key point of coordination across the company.

The ideal candidate will have previous experience as a PA, demonstrate excellent organisational skills, and be comfortable managing people and processes to ensure the Founder's time is used efficiently and effectively.

Key Responsibilities:

Diary & Schedule Management:

Maintain and coordinate a busy calendar, ensuring all meetings, appointments, and travel plans are efficiently scheduled and managed.

Inbox Management:

Support with email triage, flagging priority items, drafting responses, and ensuring follow-ups are actioned.

Task & To-Do List Management:

Monitor and manage the Founder's to-do list, ensuring critical tasks and deadlines are tracked and met.

Meeting Coordination:

Prepare agendas, take minutes, and ensure action items are followed up and completed.

Team Liaison:

Act as a point of contact between the Founder and internal teams, helping to keep the business running smoothly by managing communications and ensuring accountability.

Project Oversight:

Help track the progress of ongoing projects, flagging issues and ensuring the Founder remains up to date with key developments.

Problem Solving:

Proactively identify and help resolve issues within the business, ensuring the Founder is supported in decision-making and delegation.

Travel & Logistics:

Organise travel, accommodation, and logistics as required.

Confidentiality & Discretion:

Handle sensitive information with the utmost discretion and professionalism.

Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership. Exceptional organisational and time-management skills. Strong ability to prioritise, multitask, and manage competing demands. Confident in working autonomously and taking initiative to solve problems. Excellent interpersonal and communication skills. Comfortable managing and liaising with internal teams and external stakeholders. Tech-savvy with experience using productivity tools (e.g. Google Workspace, Microsoft Office, project management software like Asana, Notion, or Trello). Ability to maintain discretion and handle confidential information.

Desirable Attributes:

Experience in a fast-paced, founder-led startup or SME environment. Proactive mindset with a calm, can-do attitude. Strong emotional intelligence and people management skills.

To apply

, please send your CV to hcmlondon@outlook.com and a brief cover letter explaining why you're a great fit for the role.

Job Types: Full-time, Permanent

Pay: 23,000.00-25,000.00 per year

Benefits:

Casual dress Company pension Discounted or free food Employee discount Flexitime Sick pay Store discount
Experience:

Personal Assistant : 2 years (preferred)
Work Location: In person