Job Description

Planning and Project Manager

Department:

Advancement Office

Salary:

Starting from 38,249, rising to 45,413

Contract Type:

Full-Time, Open-Ended

Closing date:

Friday 20 June 2025

Reference:

KD12778

About the role:

This role will be known internally as Executive Officer.

The University of Bath is seeking to appoint a Planning and Project Manager (internally titled Executive Officer) within the Advancement Office. This position will play an important role in contributing to the ambitious plans for alumni and supporter engagement and philanthropy at Bath, working within a supportive, friendly, and dedicated team.

The Executive Officer has three key areas of responsibility:

- Project and programme management: oversee projects across the department to ensure quality delivery and cohesiveness. The Executive Officer will independently manage projects themselves and will monitor compliance and effective risk management across all projects.
- Governance: deliver effective governance for key boards and committees.
- Recruitment and onboarding: support Advancement hiring managers with excellent end-to-end recruitment processes, helping us to attract brilliant candidates. The Executive Officer will co-ordinate comprehensive inductions for new starters so that they are equipped to succeed.

The post-holder will work in various areas of the Advancement Office. It's an exciting, diverse role with plenty of opportunities to apply skills and experience.

About the Advancement Office:

The Advancement Office is responsible for building long-term, impactful relationships with the University's alumni, friends, and supporters. We support a network of over 150,000 University of Bath alumni across 170 countries, as well as our wider community of supporters who generously give their time, expertise, and philanthropy to the University.

Philanthropy is one of the main aspects of our work and donations are vital. They transform students' lives by removing barriers to education and advancing important research in areas such as sustainability, health, wellbeing, and digital. We are pleased that 100% of every donation goes to the people and projects for which it is intended. Beyond Philanthropy, we have an active programme of activity to engage our community of alumni and supporters, helping keep them informed of the latest University news and events, providing unique benefits and services, and connecting business contacts or reuniting classmates.

We aim to be collaborative, ambitious, inspirational, agile, and respectful as we support the delivery of the University strategy, and we encourage all team members to embed these values in their day-to-day work. And joining our team means stepping into an environment where learning and development are at the forefront. You'll be supported through a tailored learning and development programme, created and led in collaboration with impressive sector leaders. Just as importantly, you'll be working alongside committed and supportive colleagues who value collaboration and shared success.

About you:

We are looking for someone who:

- Excels at project management: you will be skilled at managing small and diverse projects and will upskill colleagues to build a culture of cohesive, high-quality and agile project management in the Advancement Office.
- Is highly organised and able to adapt quickly to changing priorities.
- Can assist colleagues and partners at all levels, collaborating to resolve issues with project delivery.
- Has brilliant interpersonal skills: you will provide effective line management for your team, motivating and equipping them to fulfil their potential. You will develop strong working relationships with various collaborators and partners and use these connections to inspire change and achieve success.

Those who have worked successfully in the following roles may be well aligned to the person specification for this role: Events Manager, Project Manager, Planning Manager.

Further information:

This role is offered on a full-time (36.5 hours per week) permanent basis.

For an informal discussion about the role, please contact Laura Underwood; however, please ensure that you submit your application through the university website.

What we can offer you:

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, so we encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We are very proud to be an autism-friendly university and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

- Free counselling services through Health Assured
- Cycle to work scheme
- Electric vehicle salary sacrifice scheme
- Staff discount at Team Bath gym
- Staff discounts on postgraduate tuition fees
- Staff discount on language courses
- Generous employer contributory pension schemes
- Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work-life balance
- A wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and more
- Free entry to the Holburne Museum in Bath
- Local discounts and more
- A family-friendly workplace
- An excellent reward package that recognises the talents of our diverse workforce
- Relocation allowance
- Visa reimbursement and Interest-Free Loan to help with the cost of some immigration expenses

We are committed to continually expanding our benefits to better support you and enhance your experience with us. Find out more about our benefits on our website.

Find out from our staff what makes the University of Bath a great place to work. Follow us on X for more information.

We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details such as your name, may be removed from application forms at the initial shortlisting stage.

Job Types: Full-time, Permanent

Pay: 38,249.00-45,413.00 per year

Work Location: In person

Reference ID: KD12778