Job Description

PMO Coordinator

Offer ID:

77544

Job:

Project Managers / Facility Management

Contract type:

Permanent

Schedule:

Full-Time

Country:

United Kingdom

Equans is looking for 2 PMO Co-ordinators to join our team at our Central London office on a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary and benefits package.

The PMO co-ordinators will provide strong co-ordinated support for the Project Co-ordinators and Project Managers. They will ensure the provision of efficient, effective and up dated project management. Ensure the development and delivery of action plans/KPI's, service level agreements and compliance with all FM processes. Managing and co-ordinating all aspects of engagement projects and campaigns. Assist in scheduling to ensure that projects are planned forward, that they do not conflict with each other and that project tasks are completed within the project schedules.



We are looking for individuals with previous experience in a similar role, strong financial and administrative experience, great attention to detail and strong communication skills.

What will you deliver?

Provide an effective support service to PMO Lead and Project Managers as required, to deliver their projects and programmes Provide accurate financial support including liaising with appointed QS, raising or validating applications for payment, issuing valuation certification, carrying out invoicing and overall finance tracking and management on a project and programme level Ensure all Projects payments are applied for and invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals. Track and manage debt and cashflow positions Raising and issuing of Purchase Orders and ensuring the associated PO and payments process is followed in accordance with the contracted financial procedure, involving procurement, legal and Finance as appropriate Resolve subcontractor payment queries on internal SAP / COUPA systems and process invoices as required. Liaise with Finance department as required Generate quotes where applicable and ensure all Quote and Contract related paperwork is available and reviewed for discrepancies Ensure that project files (paper and electronic) are set up and maintained for all projects and works instructions on the SharePoint/Project Database Always ensure that when required customer contact is of highest quality and reinforcing company standing as high quality service deliverer To maintain project management systems and other management information systems on behalf of PMO and Project Managers and ensure forecasts, milestones etc. are accurate and consistent with operating guidelines To assist Procurement and Project Managers with contracts for sign-off, including liaison with other internal specialists as directed

What can we offer you?

On offer is a competitive salary and benefits package, which includes;


24 days annual leave (+ public holidays) Life Cover equivalent to 1.5 times annual salary Employee discount shopping schemes on major brands and retailers Gym membership discounts Cycle to work scheme Holiday purchase scheme 2 corporate social responsibility days per year Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes Attractive Employee Referral Rewards Scheme Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals. 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Experience in delivering high quality administrative and/or project co-ordination services within an FM/construction, consultancy, project management and/or contracting environment in a well organised, disciplined and controlled fashion Experience with tracking financial progress on projects and dealing with supplier/contractor payments and client invoicing Financially aware, good with figures, developing commercial awareness Developed knowledge of Microsoft packages and SharePoint Previous experience using SAP, COUPA, Maximo, CAFM would be beneficial MS Project application Experience with dealing with subcontractors and suppliers

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.



In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.



Equans' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.



Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.


As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.


At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.


You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.




For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.



The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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Place:

Workplace : United Kingdom

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