Job Description

Purpose of the Role

We are seeking an experienced and proactive individual to become our new PMO Manager to lead the design, setup, and continuous development of a new Project Management Office (PMO). This is a new role and will be responsible for defining and implementing PMO frameworks, processes, tools, and governance models to support the effective delivery of programs and projects across the organisation.


This role also involves the line management of planners and analysts, so a focus on leadership, staff development, and technical capability is key to success


You will work closely with senior stakeholders to ensure the PMO adds measurable value, enhances delivery capabilities, and drives a culture of project excellence.

Level of Supervision

This is a role requiring minimal supervision. The post-holder will line report to the Head of Project Management on all matters relating to the effective delivery of the PMO development and department matters. The post hold will be required to ensure that effective use is made of their time and others in the team at delivering this specification.

Key Goals and Objectives

Performance will be measured on the success of development and continuous improvement of the Project Management Office (PMO).

Management of direct reports and ensuring adherence to processes Mentoring and developing project teams Internal Stakeholder management Support to Major Bids through scheduling, risk & lessons learned Support to Live Projects through scheduling, risk management, cost analysis, data reporting and other project related tasks Collaborating with Program Managers to develop scope of PMO from current Projects structure Creating, controlling and publishing new and existing data on Project & Business Performance Departmental Improvements Create and develop Project, PMO & Business measures Support to MRP Process improvement

Job Responsibilities

PMO Setup & Strategy:

Design and establish a fit-for-purpose PMO aligned with department & organisational goals Develop and embed PMO frameworks, methodologies, and best practices (e.g., APM) Define and implement appropriate project governance structures and reporting mechanisms Work with Program Managers to balance scope across the function Create and develop Project Planner & PMO Analyst roles

Governance & Controls:

Improve project and program controls including risk, issue, cost, and dependency management Update and maintain standards for project documentation, reporting, and performance tracking Improve current planning processes for support to Major Bids by incorporating with live project scheduling support, rough cut capacity planning and proactive schedule management Introduce and maintain a business wide resource management process. Improve current financial management process by creating controls and monitoring processes for financial controls, budget tracking, forecasting and variance across projects and programs Chair Sales & Operations Planning reviews with senior stakeholders

Tools & Reporting:

Create dashboards and MI reports to provide transparency on project and portfolio performance to senior stakeholders. This will include project and business data Update and maintain project reporting templates for use by Project Managers Create, analyse and maintain project and business data for varying uses including reporting, performance KPI's & strategic decision making

People & Capability:

Support the recruitment, onboarding, and capability development of project professionals Provide coaching and mentoring to the team on delivering best practices Lead or support training initiatives to improve project management maturity across the business Aid project managers and project coordinators in the execution of their projects

Continuous Improvement:

Monitor PMO performance and evolve practices to meet changing business needs Foster a culture of continuous improvement

Requirements

Essential/Required:

Ability to use Microsoft office packages for the preparation of reports & scheduling. Good Communication skills Ability to work unaided and on own initiative Commercially aware Hold or be able to meet the MoD security requirements Be able to conform to shifting priorities, demands and timelines through application of analytical and problem-solving capabilities. Proven experience of providing excellent leadership and management Ability to manage others The ability to interpret detailed project schedules, risks, budgets & contractual requirements Good risk management skills and knowledge Experience in project management or PMO role

Desirable:

Have experience of working in defense and commercial industry. Ideally have experience of working with an ERP/MRP, or equivalent, system. Have experience of engineering / manufacturing industry. Have experience managing direct reports

Minimum Professional, Academic or Other Qualifications

City and Guilds, Scotvec, Degree or equivalent academic qualification

Desirable

APMQ or equivalent

About us

MacTaggart Scott primarily supports the Naval Defence industry, providing complete solutions to customer needs from analysis of initial customer requirements, to design and manufacture, and right through to commissioning and through life support. Established in 1898, we are proud of our history and tradition, but believe that sustainable competitive advantage can only be achieved through continuous improvement, investment, and a commitment to business excellence at every level within the company.

Benefits

Your future at MacTaggart Scott - What we offer

As part of our Healthy Work-Life Balance employees can choose between a 4- or 5-day working week. Allowing you to fit work around your priorities and personal life, not the other way round. Flexible working hours between 07:00 and 19:00, and core hours of 09:30 - 15:30. Our leave policy brings together leave entitlements which include annual leave,paid parental leave, military reservist leave, plus more. We will provide you with a supportive and engaging environment where you can grow your career, with a dedicated Learning and Development team. A generous referral programme. Your wellbeing is supported through our online wellbeing program as well as our Employee Assistance Programme and an onsite nurse. * Onsite Canteen and Car Park