Job Description

P&O Specialist



Reporting to People Partner



Location Central Office 449 Antrim Road, Belfast



Scope of Responsibility- This is a specialist HR role which will provide expertise and

guidance on recruitment, employee relations and general

administration duties. The role will serve as a trusted resource to

manage HR day to day queries.



Hours 35 hours per week (5 days Monday - Friday)

Hybrid working

Contract Type Permanent

Salary 31,438.17



The Role:

The P&O Specialist will be a key member of the People

and Organisation Team, reporting to the People Partner

in NI.

The successful candidate will be responsible for a suite of

general specialist HR duties.

The P&O Specialist will support a culture of continuous

improvement by being service oriented, and deploying

best practice HR initiatives across the organisation.

Key Areas of

Responsibility

Talent Acquisition/Recruitment:

Understand the staffing requirements from workforce

planning discussions

Managing the end-to-end recruitment cycle: job

descriptions, advertising vacancies, sourcing, screening,

and coordinating interviews and ensuring a positive

candidate experience

Conduct reference checks and background checks Extending job offers Manage the onboarding process for all new hires Ensure that accurate employee records are maintained

on our HRIS system BambooHR

Ensure all recruitment activities adhere to legal

requirements and company policies

Tracking and reporting on key hiring metrics Collaborate with ROI colleagues on employer branding

efforts and recruitment strategy development

Employee Relations:

Support the People Partner in managing grievance,

disciplinary and conflict resolution processes.



P&O Specialist

Providing advice, guidance and coaching to managers on

workplace issues in line with legislation and best

practice.

Providing advice, guidance and support to managers and

employees, explaining procedures and policies in a

timely and effective manner, escalating to the People

Partner when required.

Provide support for investigation, grievance and

disciplinary meetings, e.g. taking minutes, producing

letters.

Assisting in the development and update of HR

procedures and policies in line with evolving legislation,

ensuring policies and practices are compliant with

jurisdictional legislation

General administration:

Processing new hires, exits, probation, absence, and

holiday and status changes accurately and efficiently on

HRIS systems (BambooHR and Softworks)

Ensure efficient use of HRIS systems to meet the

organisations goals.

Maintaining accurate HR data Support the monthly payroll process Providing HR data for and preparing management

information reports and documents.

Preparing, reviewing, interpreting, analyzing and

approving a variety of HR data, and reports, then

making recommendations depending on findings.

Contributing to projects that support digital

transformation

Learning and Development:

Support the cross-border L&D team to coordinate and

administrate mandatory training in NI.

To communicate and follow up with managers in NI to

ensure and maintain attendance at training.

Support the L&D cross border team to ensure the

maintenance of high standard training in NI.

To support the delivery of organisational training /

inductions when required.

To assist in the maintenance of training records on

Depaul's learning management system.

The above list is not exhaustive; additional areas of

responsibility may be added over time and flexibility to cover for

other staff roles is required from time to time.



P&O Specialist

Person Requirements

EDUCATION & EXPERIENCE

3rd level qualification in a HR, Business or related field is

essential

CIPD qualification is desirable A minimum of 2-3 years' experience in a role with HR

generalist responsibilities

SKILLS

Excellent oral and written communication skills with an

ability to create HR communications appropriate for the

audience.

Creative and energetic with the ability to work on own

initiative.

Excellent time management / enabling to balance a

varied workload and to prioritise.

Excellent negotiating, influencing and people skills. Excellent numerical and analytical skills. Experience working in a team Proficiency in using HRIS systems for data entry,

reporting and maintaining accurate employee records.

Proficiency in data literacy, including proficiency in Excel

or HR Analytics tools to interpret key HR metrics

KNOWLEDGE

Knowledge and demonstrable experience of the full

recruitment cycle involving multiple campaigns is

essential

Direct experience in managing employee relations issues

and providing advice, support and guidance to managers

is essential

Understanding of NI employment law and legislation is

essential

Understanding of grievance and disciplinary procedures is

essential

Experience in basic compensation analysis and

benchmarking is desirable

Experience with support the L&D function is desirable

Applications for this post will close on 3rd November 2025

Access NI

This Post is subject to an Basic Access NI check. Having a

criminal record will not necessarily debar you from working with Depaul.

This will depend on the nature of the position, together with the

circumstances and background of your offences or other information

contained on a disclosure certificate.