Job Description

Details

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Reference number

426765

Salary

36,964 - 42,244
Starting salary is 36,964 with the maximum salary on this scale being 42,244 subject to future COPFS pay awards. All salaries are pro rata for part-time staff.
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer
D

Contract type

Permanent

Type of role

Analytical

Working pattern

Full-time

Number of jobs available

3

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Edinburgh, Crown Office or Glasgow, Legal House




Office attendance will be required for the initial two weeks for training and development. Attendance will be required three days a week thereafter or as and when required.




Agreement for applicants to be based in other COPFS offices can be agreed with Line Manager on appointment.

About the job

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Job summary

Our Portfolio Management Office (PMO) is seeking talented PMO Analysts to join our dynamic team. As an integral part of our independent corporate change governance group, you will play a crucial role in prioritising, directing, and supporting transformational change projects and processes within COPFS.


COPFS is current embarking on a number of ambitious transformation projects, which collectively seek the continued modernise of the service for the people of Scotland. These projects are national in scope and seek to support our staff to improve services for victims and families as they seek justice in Scotland.


You will work across some of our high-profile national enterprise level projects, which includes COPFS Body Worn Video (BWV) Project, as it aligns to Police Scotland's national BWV roll out and other projects supporting significant national change to our service delivery across Scotland.

Job description

Our Portfolio Management Office (PMO) is an independent

corporate change governance group that prioritises, directs

and supports all current and future COPFS transformational

programmes and projects.



As a PMO Analyst you will directly supporting the PMO senior

management and project delivery team including coordination,

planning, control, reporting, analysis and insights. Supporting

the PMO Manager in the delivery of PMO initiatives.



Responsibilities



o Provide PMO support including, for example,

maintaining Portfolio schedules and plans; financial

monitoring; decision support; benefit tracking;

maintaining & reviewing RAID and change registers,

dependency management and resource

utilisation/capacity management

o Support project teams to apply consistent standards,

tools and templates across the portfolio in support of

PMO frameworks and objectives

o Support the development of business cases, project

initiation documents and governance artefacts

o Create, monitor and report on portfolio performance

ensuring timely challenge and escalation where

needed

o Maintain and improve PMO documentation,

dashboards and reporting tools to ensure transparency

and accountability

o Ensure compliance with frameworks and provide

strategic assurance on portfolio health and delivery

confidence

o Provide education and support on the application of

project reporting, processes, procedures and tools

o Promote knowledge sharing and lessons learned

across programmes to drive continuous improvement


Please note these are not exhaustive lists and other

duties may be required as appropriate to the role

Person specification

Applicants suited to this role are going to be proactive and detail orientated PMO professionals. You will bring a combination of

analytical thinking, stakeholder engagement skills and an ability to demonstrate sound judgement particularly when navigating

complex portfolio / programme environments.



Please note applicants must be able to demonstrate the below essential criteria:



o Ownership of tasks and ability to manage competing priorities to ensure prompt completion

o Confidence to probe and challenge, providing candid feedback & recommendations in a professional and constructive

manner

o Ability to communicate effectively; build relationships, confidence and trust and to influence stakeholders to achieve a

successful outcome for all those involved

o Being a Team player, working collaboratively with a commitment to continuous improvement and growth mindset

o Attention to detail, but pragmatic - keep the bigger picture in mind

o Analytical and adept problem-solving skills

Behaviours

We'll assess you against these behaviours during the selection process:


Changing and Improving Managing a Quality Service

Technical skills

We'll assess you against these technical skills during the selection process:


Planning and Scheduling Financial Monitoring and Benefits Management Risks, Assumptions, Issues and Dependency Management Governance and Reporting Frameworks and Methodologies Assurance Lessons Learned

Benefits

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Alongside your salary of 36,964, Crown Office and Procurator Fiscal Service contributes 10,708 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
We offer an excellent range of benefits which include:

+ 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years). + Generous Civil Service Pension employer contribution, on average over 28.97% of your pay
+ Flexible working hours and family friendly approach to work.
+ Cycle to Work Scheme and Season Ticket Loans.
+ Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Experience and Technical skills.
Please see our application pack on our website for full details on the assessment process.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Contact point for applicants

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Job contact :

Name : Ian Smith Email : ian.smith1@copfs.gov.uk
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Recruitment team

Email : recruitment@copfs.gov.uk

Further information

Please see our application pack for full details.


https://www.copfs.gov.uk/about-copfs/careers/