Job Description

Ref Number

B04-06538

Professional Expertise

Teaching, Teaching Support and Examination Support

Department

UCL BEAMS (B04)

Location

London

Working Pattern

Part time

Salary

43,981-52,586

Contract Type

Fixed-term

Working Type

Hybrid

Available for Secondment

Yes

Closing Date

14-Oct-2025

About us

------------


The UCL School of Management is home to UCL's business and management research and education programmes. The School has forged a reputation for world-leading research and teaching in the areas of innovation management, the creation and growth of technology-intensive organisations, business analytics, and entrepreneurship.



The research undertaken at the UCL School of Management has been rated as 'world-leading' and 'internationally excellent' in the Research Excellence Framework 2021 (REF), placing us 2nd in the UK for Business and Management. The School is accredited by both the AACSB and AMBA, and is a member of the Chartered Association of Business Schools.



The School is home to over 2,100 students, with more than 55% from outside the UK. The School's faculty members also come from all over the world, with PhDs from Harvard, MIT, Stanford, Columbia, UCLA, Northwestern, Cornell, Duke, Cambridge, and London Business School, among others.



The UCL School of Management takes full advantage of being part of a world-leading university through its interdisciplinary outlook and builds on close collaborations in both research and education with other UCL departments, including computer science, engineering, economics, psychology, public policy, statistics, and medical sciences.



Further information about the School can be found here.

About the role

------------------


This role is responsible for managing all administrative aspects of teaching and learning for designated programmes, including student enquiries, applications, inductions, module selections, assessments, and events. It ensures smooth processes, provides a high-quality service to students, staff, and alumni, and contributes to the development of the School of Management's Teaching and Learning Support Team.

This is a fixed-term maternity cover role for 14 months beginning on 01 November 2025.

This post is a job share for 3 days per week, Mondays - Wednesdays (21.9 hours per week).

As this is a job-share role, both role holders need to ensure they establish and maintain effective communication at all times.

Salary - UCL Grade 7 43,981 - 52,586 per annum pro rata (including London Allowance)

This post is funded until early January 2026 to cover maternity leave. Please be advised that he salary is pro rata as this is a part time role.

If you have any queries about the role or need reasonable adjustments or a more accessible online format to apply for this job, please contact mgmt-hrsom@ucl.ac.uk.



The UCL Ways of Working support colleagues' success and happiness at UCL by sharing expectations around how we work--please click here to find out more.



In the event we get a high number of applications, we may close the advert early before the published closing date. As a minimum, we will keep all adverts open for 2 weeks.

About you

-------------


The ideal candidate will hold an undergraduate degree or equivalent professional qualifications or possess significant relevant experience in a similar role. They will have demonstrable experience in providing high-quality administrative support to enhance the student lifecycle from application through to graduation, ideally within higher or further education or a teaching and learning environment.



They will be familiar with student systems such as Student Information Systems, admissions platforms, and Virtual Learning Environments such as Moodle. Proficiency in Microsoft Office 365, including Excel, Word, and Outlook, alongside strong digital skills, is essential for effectively supporting administrative and operational tasks.



Excellent communication and interpersonal skills are also required, with the ability to collaborate with and support a wide range of stakeholders in a professional and approachable manner.

Please see the attached job description and person specification for full details. Please also read the attached Candidate Guidance document. When completing your supporting statement, please tell us, using examples, how you meet the essential criteria listed in the job description.

What we offer

-----------------


As well as the exciting opportunities this role presents, we also offer some great benefits, some of which are below:


41 Days holiday (27 days annual leave, 8 bank holidays, and 6 closure days)

Additional 5 days' annual leave purchase scheme

Defined benefit career average revalued earnings pension scheme (CARE)

Cycle to work scheme and season ticket loan

Immigration loan

Relocation scheme for certain posts

Enhanced maternity, paternity, and adoption pay

Employee assistance programme: Staff Support Service

Discounted medical insurance


Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

-------------------------------------------------------


As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.


We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.


You can read more about our commitment to Equality, Diversity, and Inclusion here.